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The following deadlines exist for GCM Reliant receiving expense reimbursement forms from overseas employees:

1. Two (2) months to be reimbursed as non-taxable. Ministry expenses received by GCM Reliant within two (2) calendar months from the last day of the month in which the expense was incurred or paid (60 to 90 days, depending on when in the month the expense occurred) will be considered for non-taxable reimbursement, unless, of course, the expense is in the taxable category to begin with. For example, a ministry expense on June 21 must be received by GCM Reliant by August 31 to be considered for non-taxable reimbursement.
2. Between two (2) and four (4) months to be reimbursed as taxable. Ministry expenses received by GCM Reliant after two (2) but before four (4) calendar months from the last day of the month in which the expense was incurred or paid (120 to 150 days, depending on when in the month the expense occurred) will be considered for taxable reimbursement. For example, a ministry expense on June 21 must be received by GCM Reliant by October 31 to be considered for taxable reimbursement.
3. No reimbursement after four (4) months. Ministry expenses received by GCM Reliant after four (4) calendar months from the last day of the month in which the expense was incurred or paid (120 to 150 days, depending on when in the month the expense occurred) will not be eligible for reimbursement. For example, a ministry expense on June 21 and received by GCM Reliant after November 1 will not be eligible for reimbursement.

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Overseas employees must make every reasonable effort to obtain a receipt for each ministry expense they submit to GCMReliant. In cases where it's not possible to obtain a receipt, the missionary may hand write a "receipt" and have the vendor or their supervisor sign and date it, thereby vouching for the expense. If the information on the receipt is not in English, the information must be translated into English. Currency amounts must also be converted to US dollars on all receipts, clearly showing the conversion rate used.

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In many cases, overseas employees have a volunteer representative in the United States who helps them with MTD and managing financial matters. These representatives may incur expenses on behalf of the overseas employee and submit them to GCM Reliant for reimbursement. Overseas employees are responsible for educating their stateside representatives on GCMReliant's reimbursement policies and training them to follow the polices.