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The Federal W4 form determines the amount of federal tax withholding an employee has withheld from their paychecks. In response to tax adjustments made by the 2017 Tax Cuts and Jobs Act, employees will no longer be able to request adjustments to their withholding using withholding allowances. Instead of using allowances, the The W-4 form now takes into account things like:
- Filing status (Married, Single, Head of Household, filing single vs. jointly etc.)
- Multiple jobs or spouse works
- Dependents - the new W4 form deducts a credit from your total tax witholding per child/dependant (if you want more taxes deducted now, you may want to NOT take this credit on your W4 form)
- Other adjustments (Additional sources of income, itemized vs. standard deduction, tax credits)
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If you live in a state with income taxes to withhold, Reliant will send you a state W4 to complete. Reliant will usually default to using the home address of the employee as the working address for state and local income tax withholding. However, in the case of those in a fixed term residency/internship, it is assumed that the employee will spend most of their time working at the church/ministry partner location (rather than working from home), so the city and state of that church/ministry partner will be used for tax withholding purposes.
If an employee moves to a new state or plans to work in another state for more than a month, the employee bears full responsibility to notify Reliant of a move or change in tax withholding location within 2 weeks of the move. If the employee does not report their address change within 2 weeks, the employee will be personally responsible to correct and file their reported wages and taxes to the proper states/local areas on their annual tax filing and pay all associated taxes, penalties, and fees for the corrections.
The employee must complete a new State Withholding Allowance Certificate if the new state requires such a certificate. To notify Reliant of a move or change in tax working location, please complete the the Contact Info Change Form - US. or Contact Info Change Form - International and the payroll team will reach out with any required state or local forms based on your new address. Employees bear full responsibility to submit the certificate by the 16th day of the first month in which the employee is working in the new state.
If you are not moving but need to update your state tax form to adjust marital status, etc. please email payroll@reliant.org with your request and payroll will email you a link to a new state tax form.
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