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Below is a guide to help you understand how to recover expenses common to an employee living overseas for international work. Click on the links to review any specific guidelines or information needed when reimbursing that type of expense. To further understand the differences between Reimbursements, ERBs and Allowances, we have a helpful guide here - Understanding Reimbursements vs. International Allowances
Expense | Reimbursement (non-taxable) | ERB (taxable) | International Allowance (taxable) |
---|---|---|---|
Visa expenses paid to a gov't or agency | Intl Worker Expenses - Immigration Fees | for dependents | |
Large sum needed to sit in bank for visa | Hardship Allowance | ||
Airfare to field | Travel & Events | ||
Hotel Expenses while looking for a place to live | |||
Furniture & Appliances for new house | Settling-in Allowance | ||
Language School Tuition | Intl Worker Expenses (Prof fees) | for dependents | |
Children's School Tuition | Hardship Allowance (if not built into salary) | ||
Coaching/Counseling/Spiritual Direction Also see International Counseling Resources | Job-related coaching can be reimbursed. | Counseling and spiritual direction can be an ERB. See Standard | |
Visa Run | for dependents | ||
Travel Costs for a Conference/Retreat/Debrief | for dependents | ||
Fees for a Conference/Retreat/Debrief | Travel & Events - Event/Conference/Training fees | for dependents | |
Special trip to the US for a personal event (wedding, funeral) outside of normal home assignment | Hardship Allowance | ||
Medically necessary trip without any ministry-component | You can reimburse travel expenses as ERB. | ||
Home Assignment | for dependents | ||
Home Assignment - Vehicle Expenses | Travel & Events - You can reimburse the cost of renting a car, as well as gas for a rented or borrowed car. Use mileage calculations only if you own the vehicle. | ||
Moving to a New Ministry Location | Travel & Events - Airfare, Visa | Moving Allowance - Shipping Costs, new furniture, etc. | |
Meals - During Travel | Meals may also be reimbursed individually if you do not use per diem. | ||
Meals/Groceries - For a small group or ministry setting | Other Expenses - Meals and Groceries Please Include
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Coaching/Counseling/Spiritual Direction
Also see International Counseling Resources