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Reimbursements and ERBs and grants are two possible ways for monies to be distributed from church/project funds for expenses. The treatment of an expense should not depend on the source of the funds, it should depend on the use of the funds. The pay-to entity may also determine the type of payment process. Please refer to the table below to understand which process should be used for expenses. 

If you have further questions on whether to submit a reimbursement or a grant, please contact projectfundraising@reliant.org.

Reimbursement and Expense Recovery Bonus
  • Employees/associates may use the Reimbursement and ERB process to reimburse project fund expenses.
  • Employees/associates should always use the Reimbursement and ERB Process (not the grant process) when project funds are desired to be used to cover an expense that is directly related to an employee role or benefit the employee. 
  • Employees/associates using the Reimbursement and ERB Process to submit an expense covered by a project fund will receive payment through the employee direct deposit bank account information already on file.

At times, Reliant missionaries will submit a ministry expense reimbursement form that has atypical expenses on it - such as expenses related to a Reliant ministry project. In general, if the expenses are related to a missionary's role within a ministry project (i.e. a travel expense to a conference on behalf of the ministry), the Missionary Reimbursement Program can process these requests to be paid out of the Reliant ministry project fund. We suggest that you review the Reimbursements Field Manual to determine if the expense is eligible for reimbursement. However, if an expense is for an item that the ministry project will retain ownership of beyond its initial use, Reliant requests that those expenses go through the Reliant Grant Program.   

If you have any questions on which program you should submit your ministry project expenses to, please contact us at projectfundraising@reliant.org.

General Guidelines for Expenses

Missionary Reimbursements Program Expenses: 

...

...

  • Reimbursement

...

  • and Expense Recovery Bonus Process. Reimbursements out of a ministry project will be paid directly to the Reliant

...

  • employee/associate who incurred the expenses.
Note

Expense Advances may be used when funds are needed prior to Reimbursement and ERB expenditures.

...

Grants Program Expenses:

...

 


Church/Project Fund and Grant Process
  • Employees/associates who act as the Reliant Point Person for a fund may use the Grant Request process when the expense is for the project itself and does not relate to the employee role or benefit the employee.
  • Associates may only reimburse non-taxable expenses through the Reimbursement Process, so any ERB that would be reimbursed by an associate from a project fund should be submitted as a grant request. 
  • Employees/associates may only receive grant disbursements to their personal bank account when there's no registered in-country organization (either U.S. or foreign) to receive funds on their behalf. The employee/associate would be added as a vendor, and a non-employee direct deposit or wire agreement would need to be submitted. This is not a preferred method so all due diligence should be done to find a registered in-country organization to receive monies.
  • Non-employees, churches, or other organizations and entities can only use the church/project fund and Grant Request process for requesting monies from the Reliant church/project fund.

...

  • In general, when a grant is paid out of the Reliant Grant Program, the money is sent to a ministry project's bank account, not to an individual's bank account. The missionary or individual who incurred the expense would then coordinate getting the funds from the ministry project and their bank account. See additional payment information under Grant Payments.