Page History

Expense Advance: Field staff may request advance payment for anticipated reimbursable expenses through an "Expense Advance." Advances are not available in all cases but will be considered for approval on a case-by-case basis. All unused portions of an advance must be timely returned to Reliant.

Per Diem: Field staff may request per diem while traveling, opting to receive a daily set amount for travel expenses (lodging and meals) instead of submitting individual expense receipts for those travel expenses. 

Grant: For expenses related directly to a ministry project fund, field staff and associates can request payment through a "Grant" rather than a project fund Reimbursement. (See Reimbursements vs. Grants for more details.) Grants are typically used for the expense of an item that will belong to the broader ministry/project on a long-term basis. 

Bonus: For International workers, a separate bonus Allowance: A separate sum of money can be requested for certain expenses not available for submission through the expense submission form. This will be given through a bonus as receipts are not used for requesting the amount.

Support Goal: Certain recurring monthly expenses can only be recovered through submitting an updated support goal. We encourage employees to use this benefit to offset recurring monthly costs. Associates are not eligible for this benefit and, therefore, will not be able to recover certain recurring monthly expenses.

Links for Applicable Expense Submission Forms

Current approved Expense Submission Request Forms are required for expense submission.

• U.S. Expense Submission Form
• International Expense Submission Form
• Project Fund Expense Submission Form
• Continuing Education Form (all costs associated with continuing education must be submitted using only this form, and pre-approval is required)
• Spiritual and Ministry Planning Retreat Form (all costs associated with Spiritual and Ministry Planning Retreats must be submitted using only this form, and pre-approval is required through a Personal Development Plan)

Expense Advances, primarily relating to large, expected travel expenditures, will be considered on a case-by-case basis.

International BonusExpense Allowance is available to International workers for expenses not eligible for inclusion on the International Expense Submission Form and not included in their monthly salary. The bonus amount can be received before the expense purchase, as receipts are not used for requesting the bonusamount.

Moving BonusAllowance is available to U.S.-based employees incurring moving costs for moving from one ministry location to another

Exception Requests are available for submission in the event of a denied submission or to request special exceptions

Grants are available for expenses related directly to a project fund. The full grant process involves submitting a grant request and following the Board's policy on grant reporting

Per Diem (U.S.) & Per Diem (International) is available to use for travel expenses incurred during longer periods of travel (5 days or more)

Support Goal- support goal submission is specific to program teams. Please reach out to the appropriate program liaison for assistance

With each expense submitted on the relevant form, there should be: