Page History
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Expense Category | Summary of Allowable Costs | Key Details | ||||||||||||||
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Mobile Phone Device |
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Apps |
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Computers & Computer Equipment |
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Software | One-time outright purchases of software:
Monthly Software subscriptions are 100% nontaxable |
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Internet Access |
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Media Downloads (books, digital photos, etc.) |
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Expense Category | Summary of Allowable Costs | Key Details | ||||||||||||||||||||||
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Hotel/Lodging |
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Flight |
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Rental Car/Borrowed Car |
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Mileage/Carpooling |
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Parking & Tolls |
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Other Transportation |
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Covid Testing |
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Travel Fees and Immunizations (short-term international trips) |
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Meals During Travel |
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Expense Category | Summary of Allowable Costs | Key Details | |||||||||||||||||||||
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Conferences and Event Fees | As a general rule, most conferences, retreats, and events are reimbursable, as long as the field workers substantiate why attendance at the event was necessary for their current ministry role. Supervisor approval will be needed when the event is not spiritual in nature or does not obviously relate to a field worker's current role. |
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Mission and Outreach Trips | The fee(s) for the Mission and Outreach Trip are reimbursable. |
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Spiritual and Ministry Planning Retreats | Spiritual and Ministry Planning Retreats are intended to be dedicated, focused, and intentional times of immersion in the Word, prayer, and/or ministry preparation. Costs associated with the retreats may be reimbursed with pre-approval. |
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Expense Category | Summary of Allowable Costs | Key Details | ||||||||||||||||||||||||||
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Equipment |
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Meals (not associated with a ministry trip) |
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Books | Books that are ministry-related (they do not need to be religious in nature). |
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Some other continuing education expenses can also be recovered through an Expense Recovery Bonus, such as school-required health checks and immunizations and related travel costs associated with continuing education. |
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Counseling |
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Gift-giving is sometimes required to further the ministry of Reliant. Gifts purchased must be clearly ministry-related, and also help further that specific Reliant ministry.
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Gift Cards | A gift card given by a Reliant employee to donors may be reimbursed with a valid ministry purpose but annual limits for giving (see "gifts" above) apply. As a Standard, Reliant does not allow field staff to give gift cards to other field staff (employee or associate). |
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Professional Fees | Professional fees paid to companies, agencies, or individuals for services necessary to conduct ministry are reimbursable.
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Recreation Expenses | Use discretion when submitting requests for reimbursement of recreation expenses. Reliant will carefully review such requests but will not reimburse expenses that are not clearly ministry-related and that do not follow the Standards for reasonable, necessary, etc. |
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Weddings and Funerals | If the criteria for the wedding/funeral are met, then airfare, mileage, lodging, rental cars, meals, and other travel-related expenses, etc. can be reimbursed. |
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Expense Category | Summary of Allowable Costs | Key Reminders | |||||||||||||||||||
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Bank Fees |
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Counseling |
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Global Communication |
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| See also: Stewardship of Health and Healthcare Resources|||||||||||||||||
Immigration Fees | Reimbursable costs include visa fees and necessary documentation, postage, photos, etc. for ministry-related international travel. Costs recoverable to international field workers through an ERB include:
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Immunizations, Vaccinations | To the extent not covered by Reliant health plans, pre-field physicals, vaccinations, and immunizations (including oral vaccinations with a prescription) required for international placement or internship can be recovered through an ERB |
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International Mileage | When the cost of operating a motor vehicle in the international field worker's country of ministry exceeds that of the United States, the International field worker may submit ministry-related mileage at a rate that exceeds the United States IRS’s approved mileage reimbursement rate to be recovered through an ERB. |
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Language Classes | Language classes are reimbursable. |
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Legal Fees |
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Moving, Vehicle, Hardship, etc. | There is a specific International Bonus designed to recover personal expenses for International workers that are not eligible for submission on the International Expense Submission Form. |
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Tutoring | Tutoring fees are reimbursable. |
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Translator Fees | Oral translator fees are reimbursable. Written translator fees are typically reimbursable, depending on the nature of the materials. |
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Storage Fees | Reimbursement may be requested for storage costs for personal items that are being stored in the U.S. while the worker serves at an international assignment when connected to an international move. |
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