Collections Procedures

Summer Program Directors will decide how many payments, how much will be due, and when to schedule payments before the program begins on the Event Set Up form.  These dates and payment fees will then determine the balances due on mygcm.org under each student.  The collections administrator will be able to export data from mygcm.org to help with collection times.  Only authorized staff, that are familiar with the Collections Policies and Procedures should handle the collection of any monies. The Program Director and the person delegated responsibility as Collections Administrator (in the Event Set Up document) are ultimately responsible for ensuring these policies and procedures are followed.

Payments by the Participants

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• Personal check written to GCM from parent with same last name as the participant (GCM will credit the check to the participant’s record, not the parent’s)
• Check from the participant’s church clearly stating whom payment is for.  If payment is for multiple people there must be a note included with the check that states each participant’s name and the amount to credit each participant.
  

Collections Procedures

Participant Payment Amounts

Participants Summer Program Directors will decide how many payments, how much will be due, and when to schedule payments before the program begins on the Event Set Up form.  These dates and payment fees will then determine the balances due on mygcm.org under each student.  The collections administrator will be able to export data from mygcm.org to help with collection times.  Participants may choose to pay the pre-determined amount for each collection night date or they may pay more.  It

It is the responsibility of the summer program’s leadership (not GCM) to work with the students participants who can not pay their program fees on time.  We .  This Payment Appeal Form can be used to help with participants who are requesting an extension for when their program fees are due.  This is for the summer program collections administrator to use and keep and not to be sent back to GCM.  We suggest assigning a staff member to the participant to help give guidance with and accountability to students needing financial help. Only authorized staff, that are familiar with the Collections Policies and Procedures should handle the collection of any monies.  The Program Director and the person delegated responsibility as Collections Administrator (in the Event Set Up document) are ultimately responsible for ensuring these policies and procedures are followed.

All money collected onsite should be documented on the Ledger Sheet. 

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