Reliant has two types of time cards, which are required depending on a missionary's status.

1. Monthly Time Card

Who must submit: Part-Time Reliant missionaries who work, on average, fewer than 20 hours/week (see Missionary Classifications) are required to turn in the hourly time card.

When submitted: Monthly (see due dates below)

How to submit: See instructions below

Reliant missionaries who are working Full-Time, PT-30, PT-25 or PT-20 (see Missionary Classifications) are not responsible to report back to the Reliant office how their time is spent in accomplishing job responsibilities. However, your local church or ministry may require some form of regular feedback for how you are using your hours and accomplishing your roles. Reliant employees are responsible to follow any guidelines set by the local church or ministry for accountability in roles or hours.

Payroll/Reimbursement implications of a late Monthly Time Card or Monthly Time Card not being submitted

Backpay Restrictions (Unable to be Paid out)

Reliant hourly employees must have submitted a time card by the deadline in order to be eligible to receive backpay the next month (this rule applies to both employees in the scenario of a dually employed couple). No backpay may be paid if a time card was not received or if a time card was received late.
For example, if the time card with November hours was due by November 18 and was received November 28, it is considered "late" and the hours contained on the time card will not be paid until January. In this scenario, the employed missionary (and spouse in the scenario of a dually employed couple) will not be eligible to receive backpay in the month of December (this same rule applies to the payment of reimbursements).

Exception/Late Time Card Process and Implications:

Exception/late time cards will be approved and paid as part of an exception process. Your supervisor will be informed that this is the (X) time a late/exception time card has been submitted for the year. Reliant hourly employees are responsible to report their hours to Reliant within the reporting Time Card Deadlines frames listed below.

If a missionary submits 3 exceptions/late time cards within a year, Reliant will work with local leadership to discuss a corrective action plan or disciplinary action plan, depending on the circumstances. In extreme cases, Reliant may exit an hourly employee to Associate staff, if non-compliance with the time card submission process and deadlines has been a recurring problem without acceptable corrective action taken on the part of the missionary. In cases in which the local supervisor is unable to resolve the situation effectively, additional regional leadership may be made aware of the situation to assist Reliant with a resolution.

Submitting a 2018 Hourly Time Card

Instructions for the first time you are opening the 2018 Hourly Time Card file

Make sure you are logged into your Reliant Google Account on this browser. You can do this at mail.reliant.org or drive.reliant.org.
Open the file titled: Last name, First Name (Your Name) 2018 Time Card time card that was shared with you by payroll@reliant.org
From the top menu barb - select File - Add to My Drive (This step helps you easily find the time card within your Google Drive - "My Drive" each month)

Instructions for submitting your time card for approval every month

In the Missionary Approval blank, type your Full name.

Payroll, Insurance, Retirement > Time Cards > missionary approval_name.PNG

Right click the Missionary Approval cell (after typing your full name) and select "insert comment " then type: "+timecards@reliant.org I am submitting this time card" and select the blue Comment button to submit your comment. Click the comment box again, and in the Reply box, type "+firstname.lastname@reliant.org (substituting your supervisor's email) Please approve this time card" and click the blue Reply button to submit your reply.
Your supervisor will then need to follow the instructions within the form (see Supervisor Approval for Time Cards) to type their name in the Supervisor Approval Box and to add a comment stating "I approve this timecard for (missionary name)"

Time Card Deadlines for 2018

End of time period (typically the third Sunday of the month)	Deadline to submit your time card (typically the third Tuesday of the month)
1/21/2018	1/23/2018
2/18/2018	2/20/2018
3/18/2018	3/20/2018
4/15/2018	4/17/2018
5/20/2018	5/22/2018
6/17/2018	6/19/2018
7/15/2018	7/17/2018
8/19/2018	8/21/2018
9/16/2018	9/18/2018
10/21/2018	10/23/2018
11/18/2018	11/20/2018
12/16/2018	12/18/2018

2. MTD Time Card

Who must submit: Missionaries in Initial or Accruing MTD (see MTD Statuses) are required to fill out the MTD Time Card found on Staffnet. This is an important time card for your coach, as it will help him or her track your progress and success throughout initial support raising. It is also used by the Reliant office to track both your progress and the progress of Reliant missionaries as a whole.

When submitted: Weekly, on an agreed-upon day of the week with your MTD coach

How to submit: MTD Time Card on Staffnet

If you are in Initial or Accruing MTD and are also a Part-Time Reliant missionary (working on average fewer than 20 hours/week), you will need to submit both the Hourly Time Card and MTD Time Card.