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Event Funds Transfers

Event Fund Transfers from Event Fund to Event Fund (example: from a master event collection fund (Collegiate LT Admin) to an individual event fund (Estes Park LT)
Event Fund Transfers to Missionary Funds (example: event director stipend transfers or national LT marketing or LT administrative assistants receiving transfers)
Event Fee Payment Transfers (example: from a church with a reliant fund into an event fund to cover a participant or staff fees)

For office use: These event fund transfer requests do not require the normal department transfer request form and simply need the approval of the signer for the event fund to process. That approval can be received via email request.

Event Fund Transfers from Department Fund to Event Fund

This transfer happens to help cover costs made by another fund. This could be for specific purchases (example housing costs) or this could be for covering a deficit, or to give the fund a start-up amount, etc.

This would require a project/department transfer request form. Please follow these instructions

Be sure you're following the directions for the Department Transfer Request and not the MTD Transfer Request.

Be sure to make sure the participant is registered in CRM and that the Dept Fund has enough funds available to complete the transfer before doing so.

Event Fund Transfer to Missionary Fund

This transfer happens when an event is making a transfer to a missionary fund usually as a stipend for the role the missionary played in the event.

Example: Event Director Stipends, Speaker transfers, or giving to a missionary for helping with national LT administration or national events, etc.

This would also require a project/department transfer request form. Please follow these instructions

Be sure you're following the directions for the Department Transfer Request and not the MTD Transfer Request.

As a reminder, these are transfers not bonuses. So, if an employee has backpay, they will see a change in their paycheck amount. If they do not have backpay, they will not notice any difference, but the funds will be in the account for which they are responsible for to use for reimbursements, per diem, etc. The employee will see the transfer on Toolbox under Financials and then Account Statement.

The month it has been taken out will show MTD Subsidies. A new month is not fully shown until it is completely closed, which is usually mid-month of the following month. For example, a transfer from August will not appear on the August statement until mid-September.

If you have questions about when a stipend will be issued, you may contact accounting@reliant.org.

Event Fee Payment Transfers

There may be times when an event fee payment needs to be covered by a church or event fund (not an MTD fund) through an internal transfer using a specific form. This form is for event payments only. See MTD Fund Transfer for the forms needed for all other department or MTD transfers unrelated to a specified event fee payment.

Example:

A church with a Reliant fund wants to pay for one of their staff attending an event or for an event participant's fees

To complete the request form, you will need: 1) the department/event fund that you want to transfer from and the event fund you want to transfer to, and 2) the approval of the department/event fund signer.

Share the request with events@reliant.org. Remember this is for transfers specifically related to event payments.