Directors Tools for Application Processing

See Event Registration Site Instructions if you need help getting to this point in the process.

View Application

View Application – Click here to View Application, print them, or read through a completed application. All application pieces that are submitted electronically will be viewable here.

You will see their answers for the application questions related to

Spiritual Background
Struggles
Medical Background
and the Agreement Section

Confidentiality Agreement

We have added a new question to the LT application in the AGREEMENT section asking for the participant’s permission to discuss their application answers with their local pastor or staff reference. We did allow them to respond with Yes or No. We will be required to honor their answer. If you have a concern with an applicant’s application answers, before seeking counsel to discuss it with their pastor or staff reference you will need to go to the AGREEMENT page on their application to make sure they gave you permission to do so. If they say no then you will need to discuss with the LT Director that you have seen a concern, but they have said you may not talk about it with their reference and/or local pastor and the LT Director will need to decide what to do next.

You will see this question on the application:

You will also see when viewing the application answers these words listed with nothing under them:

Spiritual Reference
Parent/Guardian Notification Form
and Financial Independence Questions.

To view the answers to those questions you need to go back to the main page that lists all of their uploadable forms and the view application button. Select VIEW FILE for both the parental notification form and the spiritual reference form to read those answers.

If the participant answered their financiial independence questions a certain way (SEE System Processing and Tracking for events for more details). Then you will not have a parental notification form to view. It will just say Parental Notification Form not needed- Financially Independent.

If they did have their parent/guardian fill out the parental notification form you will need to read the answers they gave to make sure you don't need to contact the parent. Sometimes the parents will ask questions or highlight concerns on their recommendation that require the director to contact the parent to answer the question or help ease their minds from concerns.

Update Status

Update Status – Once you have received all application pieces and evaluated whether you want to accept them into the program or not you would come here.

All forms must be submitted for a participant to attend LT. However, in some cases you need to rush the acceptance and get some forms in at a later date....In order for your applicant to be accepted and be able make a payment or to participate in LT activities your participant will need to have at minimum signed the agreement page on the online application, uploaded their medical liability release waiver as well as their medical disclosure form.

You can choose three options: Approval and Acceptance, Concerns and Questions, or Withdrawal.

Click on “Approval and Acceptance” then mark them as “Approve Applicant” if you are accepting them. Once you mark them as approved their acceptance email and orientation packet will automatically be sent to them. Their summer program fee will be added automatically.
Click on “Concerns and Questions” and mark them as “Concerned Applicant” if you have concerns – this will denote to you and other staff and directors that you have reviewed their application but are pursuing conversations with that person or their staff member. ** It also will be viewable by the Applicant that they are a “Concerned Applicant”.
Click on Withdrawal and mark them as “Applicant Withdrawn” – this will denote that this applicant has decided to not attend the LT program. It will note this in this system and remove fees as appropriate. **To withdraw an applicant that has already been accepted you will need to contact the GCM Summer Program Coordinator to remove already added fees and to withdraw the applicant.

Once you have updated the applicant’s status click “Close” in the upper right hand corner. In order to see the updated status, you will need to refresh your MyGCM view before it will show the changes.