The information below is for directors wanting to start-up a new Collegiate LT using Reliant's registration system.  

 

Collegiate confirms their LTs for the next summer during their NEB meeting in mid November.  A new LT can not officially be set up online without the NEB's permission, but because the LT information is due so quickly after the NEB is over to be able to launch the website by mid December, paperwork is sometimes sent to the potential LT director(s) in advance. Reliant will need to set up a new fund number before the online regisitration can be launched.  Once the Collegiate NEB has voted to add the new LT and the LT directors have been chosen, Greg Van Nada will need to send Dave Meldrum Green an email saying please add a new LT fund connected to our Collegiate fund and verifying the official director (or co-directors) for that LT fund.  The director(s) will be then become the signers for all finances within that fund so any finanical requests made will need the approval of a signer for that fund.   If the directors wish, they can request additional signers of their LT fund (ex. a finance administrator for their LT) by emailing Dave Meldrum Green.

 

There are two websites associated with a Collegiate LT. 

There are two websites that will need information about a new LT. 

 

1-One is the reliant site which is where participants will actually register.  All the paperwork is used for launching this registration site.   Reliant will give directors (or LT administrators) access to view their participant's application answers and that’s where directors will accept them, keep track of medial/insurance forms and participants will receive acceptance emails all from this site.  A manual will be sent with directions on how to use the site. 

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2-The other site is http://collegiatelt.com/

 

This site is updated by Zakk Roberts (zakk@h2oPittsburgh.org) and it Collegiate’s LT information page for students and parents.  On this site is a link to go register on the Reliant site (and on the Reliant site is a link to the Collegiate site for more info).  You will be asked by Zakk for information for your LT.  The LTs on the Collegiate site this year will be the two Colorado LTs and Adirondack LT. 

On the Collegiate website, cach LT has a welcome page, a program details page, info about the program director, info about finances (payment and dates), employment info (which is similar to the page we are asking you to send Reliant on employment), and the other ones have a student’s perspective.  So, a lot of the info you are sending Reliant you can just resend over to Zakk, but there is also some extra work involved there.  You can go online and check out the pages to give you an idea of what info you will need to collect to send Zakk.

What information does Reliant need to be able to launch your new LT registration site? 

  1. An LT set up form has been created on google and will be shared with each director asking you what we need to begin set up for your LT registration.  
    It will include info about your LT (dates, location, etc.), names and contact info for specific leaders for your LT, finance information (fees, dates, etc.).  
    It will also ask for LT staff and LT speaker info (which is needed closer to the start of your LT)

  2. Employment Policies Page and How to fill out the YMCA Applicaiton without Mistakes page for your LT.  We need to instruct participants to apply both for LT and for your YMCA LT.  The employment policies page is something the students have to read and say they have read on the application. Attached to this policy is also an instruction page you will need to write for how to apply at the YMCA.  
    Here is a link to the Employment Policies Page. 
    Here is a link to the COLT instruction page. You can create a page for your LT or we can use this one if it is exactly the same. -  “How to fill out the YMCA application without mistakes”. 

  3. Orientation Packet.  
    Attached here is the sample COLT Orientation Packet. 


  4. Acceptance Email
    Attached here is the sample COLT Acceptance Email.