Event Participant Allowances provide funds to cover food, housing, and incidentals for event participants. These allowances are intended for meals purchased by individual participants.

Short-Term Events (Less than Two Months)

For events two months or shorter, the requested amount can cover the entire duration.

Longer Events (More than Two Months)

For multi-month programs, Reliant will distribute allowances monthly via direct deposit. Instead of filling out a direct deposit form, participants will receive an email from Ramp, Inc. to provide their deposit information.

Allowance Amounts & Adjustments

• The maximum daily allowance per participant is $68, subject to available funding and Reliant approval.
• The total requested amount should exclude meals covered by Expense Advances (e.g., group meals, hotel-provided breakfasts).

Disbursement Methods

Allowances may be distributed in two ways:

1. Paid in one lump sum to the Finance Admin, who will distribute funds to participants.
   • The finance admin can distribute funds all at once or daily.
     
     
2. Paid directly to individual participants via direct deposit (for trips where a participant is serving as an intern, rather than part of a team).

Funding Availability & Deficits

• Fixed event costs must be covered first before participants receive allowances.
• Allowances are distributed monthly, not in lump sums, even if full funding is available.
• If funds are insufficient, a participant may receive a partial or no deposit that month.

Confirmation of Receipt

• If funds are given through the trip finance admin, participants must confirm receipt by signing a paper log or emailing confirmation to trips@reliant.org. 
  • The confirmation should state: “I received $XX for this trip on (date).”
  • If funds are given daily, you can submit one log that says indicates the total amount received, rather than separate confirmations for each day. 
    
    
• If funds are given directly from Reliant to the participant, the participant must still confirm receipt by emailing confirmation to trips@reliant.org.
  • The confirmation should state: “I received $XX for this trip on (date).”

Example Timeline for a Multi-Month Event

Total Participant Allowance: $2,000 total (10.5 weeks, $190/week)

• Feb – April: Fundraising
• May 10: First deposit (4 weeks) based on April 30th funds available
• June 10: Second deposit (4 weeks) based on May 31st funds available
• July 10: Final deposit (2.5 weeks) based on June 30th funds available
• July 31: Fundraising deadline
• August 10: Final makeup deposit for any shortfall