New Partner - agreement

New Setup Form

Gift Tracking

Finances - participant allowance, reimbursements, invoices, expense advances


Church partners who would like to have Reliant administer their mission trips should complete this form before the first trip is set up.


If your church is already set up to partner with Reliant for mission trips, you can submit this form to trips@reliant.org to get your next trip started.


You have your funds raised into your account! Now what? We have several options to disperse the funds you need depending on the situation. 

Invoices of Unpaid Expenses to Businesses

You may receive an invoice for your trip such as a bill for lodging or transportation. Our Trips team can pay that for you, directly from your trip's fund. 


Send the invoice or payment link to trips@reliant.org with the following information: 

  • Reason for payment
  • Reliant fund to use for payment

Send the invoice to trips@reliant.org with the following information: 

  • Reliant fund to use for payment
  • Business Information:
    • Name
    • Address
    • Email
    • Phone
    • Invoice Number/Description
    • Special instructions for the memo line
  • Explanation of fund request
  • A copy of the business's W9 form


Download W-9 form here or use the highlighted one to send to a non-Reliant employee individual who is not familiar with filling out a W-9.

 

An international wire payment should only be used if all other options have been exhausted. Send the invoice to trips@reliant.org with the following information: 

  • Reliant fund to use for payment
  • Business Information:
    • Name
    • Address
    • Email
    • Phone
    • Invoice Number/Description
    • Special instructions for the memo line
  • Explanation of fund request


For invoices coming from another country (such as a payment for a hotel):

  • Make sure the invoice is made out to Reliant so that they know to expect payment from us. At the very least, make sure it has a reference number that we can add to our wire so that they know what we are paying for.
  • We need to have the company's English name (not just what the words translates to in English) but the English name the company goes by in order to enter into it our bank website to make the wire.
  • We also need contact information for someone at the company to be able to confirm via email that the funds have been received (otherwise Reliant has no way of knowing if the money actually was received). 



Reimbursements of Paid Expenses

You may need to reimburse yourself, a teammate, or your church for expenses already incurred. 


Send the receipts to trips@reliant.org with the following information: 

  • Reliant fund to use for payment
  • Payee Information:
    • Name
    • Address
    • Email
    • Phone
    • Brief description of item(s) to be reimbursed
  • Method of reimbursement 
    • Direct deposit (preferred) or a mailed check


If this is the first time Reliant has sent funds to this payee via direct deposit, we will reach out for their banking information. This email will come from Ramp, Inc. 


Participant Allowances

Read more about Participant Allowances for Mission Trips. 


 Simple! Submit this form.

If this is the first time Reliant has sent funds to this payee via direct deposit, we will reach out for their banking information. This email will come from Ramp, Inc. 


Event Advances

Read more about Event Advances for Mission Trips. Participant Allowances are strongly preferred since they require no reconciliation after distribution, apart from participant confirmation. However, we recognize that in some cases, an Event Advance may better suit your needs.


If this is the first time Reliant has sent funds to this payee via direct deposit, we will reach out for their banking information. This email will come from Ramp, Inc. 


High Point Flights

The easiest one of all - there is nothing needed on your end for payment to High Point for your flights! When High Point sends the contract for your airline tickets to the Trips team, we'll have you verify everything is correct. Then, we'll authorize the purchase using funds directly from your trip's fund.