Section I. MANAGEMENT COMMITMENT AND INVOLVEMENT 

POLICY STATEMENT 

The management of Reliant is committed to providing staff with a safe and healthy workplace. Reliant's policy is that staff members report unsafe conditions and do not perform work tasks if the work is considered unsafe. Staff members must report all accidents, injuries, and unsafe conditions to their supervisors and the Reliant Central Team. No such report will result in retaliation, penalty, or other disincentives. Our management team will give staff members recommendations to improve safety and health conditions thorough consideration. Management will give top priority to and provide the financial resources for the correction of unsafe conditions. Similarly, management will take disciplinary action against a staff member who willfully or repeatedly violates workplace safety rules. This action may include verbal or written reprimands and may ultimately result in termination of employment. 

The primary responsibility for the coordination, implementation, and maintenance of our workplace safety program has been assigned to: 

Name: Julie Thomas

Title: HR Director

Telephone: (407) 490-0141

Senior management will be actively involved with staff members in establishing and maintaining an effective safety program. In addition, the safety program coordinator, executive director, or other members of the management team will participate with local church and ministry partners’ representatives in ongoing safety and health program activities, which include:

• Providing safety and health education and training; and 
• Reviewing and updating workplace safety rules where applicable. 

This policy statement serves to express management's commitment to and involvement in providing staff members a safe and healthful workplace. This workplace safety program will be incorporated as the standard of practice for this organization. Compliance with the safety rules will be required of all employees as a condition of employment. 

Section II. SAFETY AND HEALTH TRAINING 

Each employee has access to this Safety Guide, through the Field Manual on Solomon, for review and future reference. Reliant will instruct all employees that compliance with the safety rules described in the workplace Safety Guide is required. 

Job-Specific Training

• As needs arise in the field that would create potential work hazards, the employee or their supervisor will be responsible for contacting the Reliant office to inform and request appropriate training materials. 
• Where applicable, supervisors will observe employees performing the work. If necessary, the supervisor will demonstrate using safe work practices or remedial instruction to correct training deficiencies before an employee is permitted to do the work without supervision. 
• All employees will receive safe operating instructions on seldom-used or new equipment before using the equipment. 
• Supervisors will review safe work practices with employees before permitting the performance of new, non-routine, or specialized procedures. 

Periodic Retraining of Employees 

Individual employees will be retrained after the occurrence of a work-related injury caused by an unsafe act or work practice or when a supervisor observes employees displaying unsafe acts, practices, or behaviors. 

Section III. MEDICAL TREATMENT AND FIRST AID 

Emergency Medical Treatment 

If you sustain a severe injury requiring emergency treatment: 

• Call for help and seek assistance from a co-worker. 
• Call 911 or a local emergency number and seek medical care.
• Provide details to your Program Liaison and your supervisor for the completion of the incident report. 

Non-Emergency Medical Treatment 

For non-emergency work-related injuries or illnesses requiring professional medical assistance, you must notify Employment Services before seeking non-emergent medical treatment. If you sustain an injury requiring treatment other than emergency medical treatment or minor first aid: 

• Inform your supervisor.
• Reach out through your Program Team Liaison, who will connect you with an available member of the Employment Services team, or contact Employment Services at benefits@reliant.org.
• Seek required medical assistance.
• Provide details to your Program Liaison and your supervisor for the completion of the incident report.

See Workers' Compensation Insurance for more details about Workers' Compensation claims.

Minor First Aid 

First-aid kits should be stored in an easily accessible place. If you sustain an injury or are involved in an accident requiring minor first-aid treatment: 

• Inform your supervisor. 
• Administer first aid treatment to the injury or wound. 
• If a first aid kit is used, indicate usage on the accident investigation report. 
• Access to a first aid kit is not intended to be a substitute for medical attention. 
• Provide details to your Program Liaison and your supervisor for the completion of the incident report. 

Section IV. ACCIDENT INVESTIGATION 

Accident Investigation Procedures 

Both incidents (events that caused injury to a person) and near misses (events that could have caused injury to a person) that involve Reliant staff members (employees or associates) must be reported to Reliant Central Team.

The supervisor or leader at the location where the accident occurred will work with a member of the Central Team to perform an accident investigation.

The Central Team is responsible for seeing that the Incident/Near Miss Reports are being filled out completely and that the recommendations are being addressed. Investigation of all accidents, injuries, and occupational diseases will use the following investigation procedures: 

• Implement temporary control measures to prevent any further injuries to employees. 
• Review the equipment, operations, and processes to gain an understanding of the accident situation. 
• Identify and interview each witness and any other person who might provide clues to the accident's causes. 
• Investigate causal conditions and unsafe acts; make conclusions based on existing facts. 
• Complete the Incident/Near Miss Report. 
• Provide recommendations for corrective actions. 
• Indicate the need for additional or remedial safety training. 

Notifications of incidents or near misses must be as soon as possible (preferably within one business day after the incident or near miss) by the supervisor of the staff member involved in the incident or another leader in the church or ministry. If a supervisor or leader is not available, the staff member may make the notification. 

Notification Procedure

If a staff member (employee or associate) is involved in an accident or near-miss:

• Contact your Program Liaison as soon as possible.
  • If an employee is injured while performing ministry responsibilities on the weekend or after normal business hours, email benefits@reliant.org to notify the Employee Services team.
• The Program Liaison and the Employment Services team will coordinate to ensure that Reliant Central has all the information needed for the Incident/Near Miss Report and, if applicable, Worker Compensation claims.
  • Keep in mind that this may require a series of emails or phone calls to the staff member and the leader/supervisor.

Section V. RECORD-KEEPING PROCEDURES

The safety coordinator will control and maintain all employee accident and injury records. Records are maintained for a minimum of three (3) years.

Section VI. DRIVING SAFETY

Policy Excerpt

Below are excerpts from the Safe Driver Policy regarding driving Guidelines, Rules, and Procedures. 

Vehicle Accident Scene Photography

NOTE: Before you use the camera, be sure the accident scene is safe. Do not put yourself into a dangerous situation (vehicle traffic path, leaking fuel or cargo, etc.). 

Why photograph vehicle accidents and incidents? 

The use of a camera following any incident resulting in actual or potential damage to vehicles, property, or persons helps to ensure that the facts are properly and accurately documented.

Pictures of incident scenes tell a powerful and often valuable story of what actually happened. Overall, photos can serve to:

• Clarify vehicle positions and probable point of impact. 
• Confirm the presence or absence of traffic control signs. 
• Facilitate and expedite accident investigations. 
• Record the extent of damages to all involved units (and/or buildings, signs, posts, etc.).

Why not wait for the police or claims professionals to take pictures? 

As a driver, you are Reliant’s representative at the scene, and you can capture the information immediately before the vehicles are moved. Your action of taking pictures may also have an indirect benefit by sending a message to the other parties involved that Reliant takes accidents very seriously, and the facts are clearly recorded – less room for “my word against your word” arguments. Additionally:

• Vehicles will be moved or altered after an accident. 
• You are filling out an accident report anyway (pictures confirm their written record).
• Photography can discourage (or possibly uncover) fraud. 

What should be photographed? 

• The overall area (from all angles) of the accident/incident scene. Start outside and work in. Include the final resting place of the vehicles in relation to the rest of the accident scene. 
• If an intersection, all four (4) directions approaching that intersection. 
• Basic four (4) sides of each vehicle. 
• Close up of damage, or lack thereof, to each vehicle. Photos showing no damage are just as important as photos showing damage. Also include any damage to buildings, signs, etc. 
• Skid marks, including a point of reference (such as a pen) for measurement. 
• Any contributing factors (construction, road conditions, etc.) 
• Any evidence that could be moved later. 
• Temporary road or construction signs, traffic signals, etc. 
• Any visible obstructions like trees and shrubs, signs, other vehicles, etc. 
• The license plate number of the other vehicles involved.

Do your best to photograph any other issues that seem pertinent at the time. 

What should I do after I take the pictures? 

• Be sure to immediately report the incident to Reliant via phone (407-671-9700) or email notifyHR@reliant.org. 
• Label the pictures with the date of the incident, location, and your name. 
• Reliant will then forward them directly to our insurance carrier.