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Although Petty Cash is the Reliant recommended way to make payments for event purchases, some Events (for example Adirondack LT) have chosen to have their staff reimburse event purchases through regular reimbursements using their Event Fund rather than using Petty Cash. This tends to only be helpful if your event has very few purchases made. If your event did not choose to use petty cash, Reliant employees that made event purchases could submit a reimbursement form for their purchase out of the event fund. They would need to get account signer approval (listed below) for any of those purchases. Event interns would not be allowed to make purchases for your event due to the fact that Reliant interns are not permitted to do reimbursements through Reliant. If you expect that your event would need to allow interns to make purchases for your event, then we recommend using Petty Cash instead. |
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Submitting your Event Fund Reimbursement
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Event Fund Reimbursements are submitted the same way as normal reimbursements using the same U.S. Missionary Reimbursement form. However, in the box for "different fund to charge" you would put your event fund number. (See list below.)
You will also need to have the appropriate approval of the account signer for your event fund. You will need to share your google doc with the account signer to get their approval before the reimbursement is submitted to Reliant. See Supervisor Approval for Google forms |
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The instructions below are written for petty cash (the recommended form of event fund reimbursements,) but the rules still apply for all event fund reimbursements as well. Please read before submitting an event reimbursement.
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