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GiftsIn general, gifts purchased by the summer program with petty cash must abide by the gift reimbursement guidelines. Gifts cannot be reimbursed out of the MTD account for which a missionary is responsible. The policy for gifts reimbursed by the event fund is summarized below, but please refer to the full policy, or contact the Reliant Finance Dept prior to making a purchase if you are unsure if a gift purchase is eligible for reimbursement.
Gifts to Specific Individuals Attending the Event
Gifts for Everyone
Gift cards are discouraged. But, gift cards can be reimbursed through the event fund if it is only up to a $10 value per person. They must be considered a token gift or prize and in. In the case of a give-away/contest/ drawing for a prize thedrawing a gift card may be given to either a participant or a missionary. This can be reimbursed through the event fund or petty cash .Again, gifts cannot be reimbursed for gifts given to other Reliant missionary members or Event Program Directors. Gift cards to Reliant missionaries have special rules that apply. . Speaker gifts Speaker gifts, such as a welcome basket, can be reimbursed, up to a maximum of $25. These gifts do not have to be spiritual in nature, but they cannot solely be a $25 gift card (only $10 of a gift card can be reimbursed). It is allowable for the Summer Program to use petty cash to reimburse groceries purchased for the speaker’s meals or to include the speaker (and the speaker’s family) in summer program group meals in which participants and summer program missionary are all dining together. It is also allowable for petty cash to be used for the Summer Program Director (or other summer program missionary with approval from the Director) to take a speaker out to eat for a single meal at a nice restaurant as a thank you. Please keep these meals to less than $40 per person and remember that alcohol cannot be purchased using petty cash funds. Corporate gifts
Giving of Money and/or Donated Goods to People/Ministries.In most instances, you will need to use your own personal salary for donations, tithes, and financial gifts, as these type of gifts/purchases are generally not reimbursable and cannot be purchased with event funds.
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