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Per Diem and Reimbursements for Your Time
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as a Reliant Missionary at a summer program
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Per Diem is the only way to reimburse meals while serving in a ministry role at a Reliant summer program (ex. LT), for 2 weeks or more. You may not submit a reimbursement form itemizing your meals during those two weeks or longer; you must submit a Per Diem form to cover the cost of those meals.
Requesting Per Diem for the weeks during LT a summer program can be helpful to offset higher grocery and meal costs you may incur while serving in a ministry location that is not your home. Because you are away from home, you don't have the same conveniences available to you that you are accustomed to, for cooking and meal planning, etc.
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Lastly, remember that only one Per Diem form is submitted for one month. As an example, submit a May form for days at LT a summer program in May. Submit a different June form for the days you are at LT there in June, and so on. You may submit multiple months of Per Diem forms at one time, and even ahead of time (a month in advance) however, please do not submit any earlier than 30 days in advance. Example: Submit May, June, and July Per Diems on 6/30/16, for payment on 7/20/16. Because we won't pay these until 7/20, we can accept the July Per Diem as early as 6/30/16.
All Collegiate LT Per Diems must be submitted by midnight, August 31st, 2016.
What can be Reimbursed During My Time at
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a summer program?
Missionaries can reimburse (on a normal reimbursement form) travel to and from the Reliant summer program (as long as the location of the program is over 100 miles from where you live). These travel expenses could include a flight out to LT, mileage to LT that is over 100 miles one-way, travel meals along the way, tolls, etc.
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If you need to purchase supplies for the specific LTsummer program, you would typically reimburse those through the LT petty cash from the LT event finance administrator. See petty cash info for LT staff. However, some LTs summer programs (ex. Adirondack LT) have chosen to have their staf staff reimburse through regular reimbursements using their Event Fund rather than using Petty Cash. See Reimbursements for the Event Fund for details. |
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| Mileage Driving to and from LT: | Driving out to Colorado LT in Estes Park, CO to serve in my role as main worship leader for the summer program. This is my mileage for intially going out to LT. Driving out to Colorado LT in Estes Park, CO, to serve as my role in set-up team. I have to drive back and forth between the LT location and my home three times to help set-up the event including housing logistics and stage/music set-up. |
| Travel Meals driving to and from LT: | Driving from my home to Colorado LT, dinner stop along the way. This lists my cost of food for this dinner. The portion that was for my spouse and kids, is listed in the Taxable section. |
| MTD Meal while at LT location: | Met with John Smith, a current donor, while at my LT location in Colorado. I updated him on my campus ministry, along with how LT is going here in Colorado. I got to update him on what activities we are doing at LT. |
| Supplies for LT (asked to purchase by Director): | Purchased flashlights, as requested by my Colorado LT Director, for part of a team-building and encouraging game we played at night with the participants. |
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