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If you are the event finance administrator for your event you will need to read through the following pages linked below before beginning your role.  

A few reminders! 

• You will need to decide if your event is going to use petty cash (onsite event reimbursement refunds) or event fund reimbursements (each missionary fills out reimbursement forms and turns it in to Reliant directly and then waits for it to be deposited into their account at the normal reimbursement deposit time).  International LT's will be using Travel Advances (International Events) instead of petty cash.   If you are going to use petty cash/travel advances then you will need to figure out which bank account you want to use and request the funds a few weeks prior to the start of LT.  Do you foresee any issues using google drive to complete monthly petty cash/travel advance logs to upload your receipts?  (ex. For international you can use your i-phone to take pics and upload the receipts immediately into google drive).
• We ask that the finance administrator make sure that all missionaries and interns attending their event have read Event Petty Cash Purchases by Missionaries and Missionary Reimbursements & Per Diem during events before making a purchase that they desire to be reimbursed by the event fund/petty cash.  Please send Sarah a list of all staff attending and their roles and Sarah will send the staff these Solomon pages to read. 
• We need you to approve a lot of the forms that will be submitted by your finance administrator if that person is not an LT director.  See Supervisor Approval for Google forms.
• Reliant needs to sign all contracts : including housing (if you're adding anything for speakers, etc.), closing ceremony restaurants, etc. (See Event Contracts.)   
• Reliant will pay directly for invoices to vendors (ex. rental of sound equipment, payment to sound engineers, band for closing ceremonies, etc.). See Event Accounts Payable Requests. 
• For large purchases (especially prior to receiving your petty cash/international travel advances) such as online ordering of books, etc., deposits for restaurants, etc.  please contact Reliant as it could be paid for with a Reliant credit card rather than petty cash or event fund reimbursements. 
• Reliant needs a list of all speakers and their desired honorarium amounts. If your speaker needs help paying for flights, Reliant will need to be the ones to pay for that. Remember, we need monthly lists of speakers.   See Event Honorariums for Churches and Speakers.
• You will need to decide if you are going to take collections (directly receive payment (checks) onsite) during your LT or if you are just going to have everyone pay online.  If you are going to have onsite collections during your LT please read Collections for participant event fee payments. 
• If you are having your Reliant missionaries or Reliant interns pay an LT fee please read Summer Program Fee Payments for Intern and Reliant Missionary.
• Please get rid of all old instructions that you may have created for previous event finance administrators.  Please read Solomon instead. 
• Send emails/everything to Sarah.  She will pass it along and then you will be getting responses from the correct person. 
• Please read Events Gifts Policy before making any purchases for the event.

For International LTs see Travel Advances (International Events) and International Event Transportation Information.Event Finance Administrator before beginning your role.  

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