Reliant Missionary Summer Program Payment Procedures

The program director should send to the Reliant Summer Program Coordinator a list of program staff missionary and interns and their program fees before the summer program begins.  Please include any staff missionary or interns that are not being charged a fee as well (they will be added into the system with a $0 fee).  The director should also choose and send a date to which final staff missionary and intern program payments are due (generally the date is the last day of the summer program.) Reliant will then add each staff missionary and intern to the program participation in the event system (staff missionary and interns do not need to register on their own on mygcm) and Reliant will assign those staff missionary and interns their program fees.  Their acceptance into the program and program fees will then be listed on mygcm.org under their account.  (This list will also ensure that Reliant has adequate knowledge and insurance coverage for Reliant staffmissionary.)  Please inform the Reliant Summer Program Coordinator if your staff missionary member is receiving financial assistance from their church or ministry to help offset their staff missionary program fee so that Reliant is aware. 

Reliant missionary payment procedures for summer program fees.

There are separate Reliant intern payment procedures (see below).

For Reliant staff missionary summer program fees payments go to mygcm.org and log into Reliant staff missionary account and either….

• • •  Make an internal transfer from staff missionary account to the specific summer program account. This will only be available if funding is available in the account they are responsible for.  The website will tell staff missionary if they have sufficient funds or not including taking into account upcoming payroll, benefits, and reimbursements being processed, etc.
    •  Staff missionary can make a payment on mygcm.org by credit card (however the summer program is charged the credit card fees for that payment)

OR...

• • •  Staff missionary can send Reliant (or give to the onsite collections administrator) a personal check to the specific summer program account 
    •  Staff missionary can also use online banking and send your e-check to Reliant at 11002 Lake Hart Dr, Ste 100   Orlando, FL  32832-7106. Please make sure that you write the name of your summer program in the memo line of the check. And email Judi.major@reliant.org to let her know it is coming. 

Reliant staff missionary program payments can be made in either one lump sum or in smaller multiple amounts.

If the Reliant staff missionary member's church is paying for the missionary's program fees, that church can either do an internal transfer from the Reliant church's account to the specific summer program account (by requesting this from the Summer Programs coordinator) or write Reliant a check that includes which missionary and how much each missionary should receive.

Reliant intern program fees are made differently than Reliant missionaries.  

Reliant Interns do not make program payments via mygcm.org like normal Reliant staffmissionary.  Their fees are paid either by an internal transfer (but this is done manually by Reliant, not done by the intern on mygcm.org)  or by paying out of pocket (which can be done on mygcm with a credit card or by check).  Just like with Reliant staff missionary an internal transfer payment for intern program fees can only happen if there are funds available in the account they are responsible for after anticipated payroll expenses for the entire summer.  Reliant will be monitoring their support raising. The intern must have raised enough money 2 weeks prior to their program fees being due in order to have their program payment made by an internal transfer from the account they are responsible for.  The summer program director will decide what date the intern fees are due for paying out of pocket (typically the date is the last day of the summer program). The Summer Programs Coordinator will contact each director and intern to let them know an internal transfer from the intern account has been made if funding is available. If the intern has insufficient funds in the account 2 weeks prior to the fees being due Reliant will draft any funding that is available and then the intern will be responsible for paying the balance out of pocket.

If interns need to pay program fees directly out of pocket.     

• • • Intern payment can then be made by payment on mygcm.org by credit card (note that the summer program is charged the credit card fees for that payment).
    • Intern can send Reliant (or give to the onsite collections administrator) a personal check to the specific summer program account.  
    • Interns can also use online banking and send your e-check to Reliant at 11002 Lake Hart Dr, Ste 100  Orlando, FL  32832-7106.  Please make sure that you write the name of your summer program in the memo line of the check.

Please note that any payment made directly by the intern (out of pocket) is not available for reimbursement (based on intern program parameters and policies).

Unfortunately, if financial support comes in after their program payment is made out of pocket it is too late to reimburse that program payment with funding from the ministry account they are responsible for.  Intern accounts are closed 2 months after their internship is completed unless an intern applies for staff missionary or applies to be an associate staff missionary before that timeframe is up.  The majority of interns’ accounts are closed at the end of their internship.  Therefore, funding would not be available for future events.

*Please reference the Reliant Intern Parameter Guidelines that  was given at intern training for more information on intern guidelines and policies.