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Please pull a blank Per Diem form found on the Reliant Template Gallery, on Google Drive. You will need your Reliant email address and password to log into Google Drive. This is similar process to pulling a blank reimbursement form within Google Drive (detailed instructions and tutorial video are found on StaffNet). The Per Diem daily rates have changed for 2015, so an older Excel form may not have updated information.
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Also reimbursable are typical MTD ministry purchases… Stamps, envelopes, prayer letter printing, donor meals, etc. Some examples with ministry purposes are listed below.
If you need to purchase supplies, you would reimburse those with the LT petty cash from the LT finance administrator. However, if your LT did not use petty cash, you could submit a reimbursement for your purchase out of the LT fund. You would need to get account signer approval (listed below) for any of those purchases.
All LT reimbursements must be submitted by midnight, August 31st, 2015.
Fund to Charge: | Account Signer: |
|---|---|
| FD 1450 Adirondack LT | Joe Testa, Dave Schubert |
| FD 1420 Colorado LT | John Drage, Andrew Schultz |
Items that can not be Items that can not be reimbursed to missionaries after arriving at the Reliant Summer Program include:
- Meals throughout the day (remember, those are covered by Per Diem!)
- Mileage around town that is less than 100 miles one-way (remember, that is covered by your Ministry Expense Bonus!)
If you need to purchase supplies for the specific LT, you would typically reimburse those through the LT petty cash from the LT finance administrator.
However, some LTs (ex. Adirondack LT) have chosen to have their staf reimburse through regular reimbursements using their Event Fund rather than using Petty Cash. See Reimbursements for the Event Fund for details.
Examples with Ministry Purposes:
| Mileage Driving to and from LT: | Driving out to Colorado LT in Estes Park, CO to serve in my role as main worship leader for the summer program. This is my mileage for intially going out to LT. Driving out to Colorado LT in Estes Park, CO, to serve as my role in set-up team. I have to drive back and forth between the LT location and my home three times to help set-up the event including housing logistics and stage/music set-up. |
| Travel Meals driving to and from LT: | Driving from my home to Colorado LT, dinner stop along the way. This lists my cost of food for this dinner. The portion that was for my spouse and kids, is listed in the Taxable section. |
| MTD Meal while at LT location: | Met with John Smith, a current donor, while at my LT location in Colorado. I updated him on my campus ministry, along with how LT is going here in Colorado. I got to update him on what activities we are doing at LT. |
| Supplies for LT (asked to purchase by Director): | Purchased flashlights, as requested by my Colorado LT Director, for part of a team-building and encouraging game we played at night with the participants. |
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Reimbursements for summer program purchases are submitted on site using petty cash (See Petty Cash during events for more details) with the summer program finance administrator. Petty cash can be used to reimburse summer program purchases only. Unlike normal Reliant staff reimbursements, you must always have a receipt (and it must be an itemized receipt- not a credit card receipt that doe not list the items purchased) for ALL petty cash reimbursements no matter how small the purchase. Your summer program finance administrator will directly reimburse you for your purchases for the summer program. See your summer program finance administrator for questions and more details.
