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Policy Summary-test
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Reliant accepts legally binding approval from our missionaries via electronic means such as email or being logged in to web applications. These kind of approvals are in lieu of a traditional "pen and ink" signature. This makes administration easier for our missionaries worldwide. Such "signatures" need to meet two conditions:
Common Examples: an email from a verified Reliant.org email account and a missionary saying "I approve this change." or a missionary logged in to a web application, who submits a form online while logged in and stored as a record in our database. As of the 2015 update of this policy, Reliant can no longer accept e-signatures from a personal email account. |
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- An electronic record submitted via a Reliant website like Staffnet or Reliant.org This can be both
and indicate approvalStatus subtle true colour Blue title 1: Verified ID Status subtle true colour Green title 2: I Approve - In 2015 right now, the example would be the submitting a MTD Support Goal.
- Future example: a checkbox on staffnet
- Lots of things are available in theory here but have to be programmed.
- For office users, a comment submitted via Solomon can indicate both
and indicate approvalStatus subtle true colour Blue title 1: Verified ID Status subtle true colour Green title 2: I Approve - Interactions are usually submitted to a data source - so it is stored in CRM, in a Google spreadsheet. It could even be converted to a simple email.
Date and Time
Accepted documents or records should include the date they were submitted (and date approved and date received, if different).
- Date submitted is usually also understood as the date the missionary approved the document. For old paper records, these can be thought of as the a) date on on signature line, the b) date postmarked and the c) date received in the mail. For electronic records, these dates are usually all the same.
- For email or electronic documents, dates are nearly always recorded automatically and it is not required to have a "date" field alongside a signature inside a document.
- For manually signed ("pen and ink") documents, a date field is required, and internal processes should take care to note the date received if different.
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Keep in mind that the two general principles for electronic approval. You should
- Reasonably be able to confirm the identity of the party.
- Reasonably understand that they are positively approving
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To make things easy for you, Reliant can accept your approval ("signature") electronically. Please reply to this email. Guidelines:
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