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The services offered will depend on whether this is an event that has payments/fees or a fundraising event that has donations. 

General services include application, financial and donor services. Contact events@reliant.org for more details on services offered for your specific event.

Event Services Provided by Reliant

• We would create a new fund number for your event.  So, your event would then collect income/pay expenses from that fund number account.  Having your own fund number also means that you can do internal transfers from different accounts (ex. your church account, missionary accounts, etc.) for free.  So, if you have missionary fees for your LT, the missionary would could pay for it via an internal transfer or pay out of pocket and do a reimbursement. 
• There would be a director or co-directors for your LT and any money coming out would have to be approved by the director (basically you just electronically sign an email), you can also have a finance administrator that could have permission to approve finances as well, and usually a registration coordinator who reads the applications and accepts them into the program.  As Tami mentioned Reliant would process your director stipend into your account when LT was over, but you would have to follow the Collegiate parameters and Greg Van Nada would approve the stipend.
• We would set up your online registration on mygcm. We ask you to send us a lot of info (dates, fees, information to send the participant, etc.) and I put it on the registration site.  *We usually get all of this info collected from you by mid November and the registration is launched by mid December).  * The Reliant website is only registration.  Collegiate provides a website (collegiatelt.com) for all the LTs filled with info for students and parents maintained by Zakk Roberts that also links to Reliant’s registration site. 
• Application- we have a base application that all LTs use that all ask the same questions located on mygcm.  If you’re interested in moving forward I can send you that application to review.  You’re students would go fill out the questions and then I would give online access to whichever missionary member(s) are assigned to read their answers and accept them into the program.   During the application, it will send an email to a parent and a spiritual reference to get their input on the participant and your missionary member will read that when they read the students application answers and take that into account as well before they accept them into the program. When the participant is accepted an email would go to them saying they have been accepted and giving them all the info they need to prepare.  We typically have a student pay the application fee before they can be accepted and then the program fee would be paid at a later date. If you use Reliant, you would be required to use our insurance and there would be insurance forms (a medical disclosure and a liability waiver that they would be required to fill out and upload online before you could accept them into the program).  
• Fundraising-We also have them sign a fundraising integrity form to upload online if they choose to fundraise on their own.  Unfortunately we cannot offer tax exemption for stateside LT fee fundraising (only international LT fees).  So, we cannot accept payments for LT fees from donors.  We can only accept payments from the participant themselves for their fees.  Students may support raise to cover their fees, but their donors would be sending them a check written directly to the participant and would not get tax exemption.  
• Application fees- With the other Collegiate LTs, they all have 3 different application fees ($25, $50, $75 that change with different dates) and then a larger program fee that we can divide into smaller a smaller payment schedule.
• Students can either go online and pay on mygcm (where they registered for the event) by credit card, or they can do an electronic transfer from their bank account to Reliant, or you can have collection nights during LT and collect checks from students there and then mail those checks to Reliant.  
• Reliant can pay any upfront costs/larger invoices you might have directly for you- leases, start-up costs, etc.  
• Reimbursements: two options. We can have missionary submit reimbursements to Reliant to come out of the event fund and the director would email approval.  OR we also offer what is called Petty Cash for event reimbursements.  We provide up to $5,000 at a time that you would put into an account- some LTs open their own account, others have a missionary member use theirs.  You would collect receipts (you need receipts for everything paid for by petty cash) and you guys would reimburse missionary directly from that petty cash- you can get more than $5000 during the summer, but you can only have $5000 out at a time.  
• Speakers- if you have Reliant missionary speak then you can ask for a transfer from the event account into the speaker account to help with speaker costs.  If the speaker is not Reliant missionary we would send them a form to fill out W-9 for tax purposes and then send them a check.  You can give speakers an honorarium pre-determined amount or have them send in receipts to reimburse the exact costs.  

There would be a whole team of Reliant missionary that would be helping you accomplish your event.  

The Reliant Event Coordinator (Sarah Swann)  would be your main contact and you could always just ask her any questions and she would be happy to help.  The event coordinator would also be setting up your online registrations and would be your contact for any online questions.  They would also work directly with all the Collegiate LT directors and Tami/Greg.  Judi Major would be your contact if you have questions about money collected from participants.  And Danielle Martin would be your contact for petty cash and speaker honorariums. If you chose to do direct Reimbursements from the event fund rather than petty cash then missionary would work with Christine Stitt.  And Barb Seckler would help with leases, invoices, etc.  Dave Meldrum-Green would set up your fund number and buy your insurance and would help if any issues came up that needed legal advice, etc.

Fees that you would have from Reliant for your event

• There is a 12% admin fee that would come out of your event income
• It is required that you use Reliant’s event insurance (which the cost is different for each LT- but yours I’m sure would be cheaper than COLT since your students and missionary are local and not all driving halfway across the country to get there, etc.) Dave Meldrum-Green has been working with our insurance to collect a quote to give you a general idea of the cost, but it is ultimately determined by the number of students that end up attending so we would not know the final estimate until we gave them the number of people that actually decide to attend your LT)
• 3% credit card fees- for any LT fees paid by credit card there is an additional 3% credit card fee.
• Potential special bank fees- if you ask for a special payment by us for something that can’t wait until the typical day of the week we usually do our payments there is a small bank fee (around $8) to send that special payment.
• Potential shipping/postage fees- if we need to mail or ship something for your LT

Budget

Once it has been confirmed by the Collegiate NEB that your LT is happening, you will need to submit a budget for your LT to Tami Pape (tamipape@gmail.com) for Collegiate.  Collegiate will then send that budget to Reliant and we will use that to keep track of your expenses, etc.  Here is a sample budget from Collegiate for all of the 2016 LTs.