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Any other non-missionary external party who is communicating with Reliant staff for the purposes of approval, such as a local church partner, supervisor, vendor, etc. 

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Cases and Details

Status
subtletrue
colourBlue
title1: Verified ID
 + 
Status
subtletrue
colourGreen
title2: I Approve
 = Electronic Approval

Consider these specific cases:

Attached Microsoft or PDF Documents

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A Google Document, Spreadsheet, or Form submitted submitted from a verified @reliant.org Google Account verifies identity (

Status
subtletrue
colourBlue
title1: Verified ID
). 

A comment or interaction in the form or document can verify both identity and indicate approval.

Comments, Interactions, or Forms using any Reliant Verified Account

  • A comment on a Google spreadsheet or document can verify both identity
    Status
    subtletrue
    colourBlue
    title1: Verified ID
     and indicate approval 
    Status
    subtletrue
    colourGreen
    title2: I Approve
    .

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  • An electronic record submitted via a Reliant website like Staffnet or Reliant.org  This can be both 
    Status
    subtletrue
    colourBlue
    title1: Verified ID
     and indicate approval 
    Status
    subtletrue
    colourGreen
    title2: I Approve
    • In 2015 right now, the example would be the submitting a MTD Support Goal.
    • Future example: a checkbox on staffnet
    • Lots of things are available in theory here but have to be programmed.
  • For office users, a comment submitted via Solomon can indicate both 
    Status
    subtletrue
    colourBlue
    title1: Verified ID
     and indicate approval 
    Status
    subtletrue
    colourGreen
    title2: I Approve
  • Interactions are usually submitted to a data source - so it is stored in CRM, in a Google spreadsheet. It could even be converted to a simple email.

Date and Time

Accepted documents or records should generally include the date they were approved and date received (if different).

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DocumentReason for ExceptionRequired By
I-9 FormI-9 forms must include a identification verification process by an approved Reliant employee.Dave Meldrum-Green
W-4 Withholding Form Dave Meldrum-Green
   

 

 

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Forms on which Reliant will allow an electronic signature. 

The following Forms can be submitted using an electronic signature (including but not limited to):

I. Finance Forms & Documents 
• Reimbursement Form – MTD account (First signature page only)
• Reimbursement From – departmental/supervisor/manager approval (First signature page only)
• Moving Expense Form (First signature page only)
• Check Request - originator
• Check Request – departmental/supervisor/manager approval
• Salary Advance Field/International Staff 
• Salary Advance HQ Staff
• Computer & Office Equipment Purchase Approval Form
• Per Diem Request
• Direct Deposit Agreement

II. HR/MTD Forms & Documents

• Support Goal Worksheets
• Performance Appraisals
• Education Approval Form
• Parsonage Request Form
• Bonus requests (internship bonuses, overseas special needs, etc)
• Time cards
• Leave of absence requests
• Coaching hours form
• Paid Time Off Request Form
• Backtrack Release Authorization Form 
• Career Assessment Survey
• Employee Evaluation of Supervisor 
• FCRA Disclosure Statement

• Employment Applications 

III. Benefits
• 401(k) Principal enrollment Form 
• 401(k) Contribution change Form
• 401(k) Rollover declaration Form
• Health Insurance Enrollment Form 
• Dental Insurance Enrollment Form
• Genworth Group Life Enrollment Form
• Genworth Voluntary Life Insurance Enrollment Form 
• Genworth Beneficiary Designation Form

IV. Ministry Grant Forms 
• Grant Request Forms
• Grant Questionnaire

V. Event Forms 
• All Reliant Liability, Release, Medical Permission Waiver forms
• All Reliant Medical Disclosure Forms 

 

Forms on which Reliant will NOT allow an electronic signature (must still be hand-signed). 

 

The following Reliant forms must be submitted with an actual signed signature:

  • Employee Handbook Acknowledgement 
  • I-9 Form
  • W-4 Withholding Form
  • Statement of Faith Agreement
  • LifeLink Signup Form 
  • 401(k) Beneficiary Enrollment Form – initial enrollment only