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Page History
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- Make administration easier for our worldwide missionary staff and staff supervisors when submitting Reliant information, approval, documents or forms to the Headquarters office.
- Save costs for the ministry.
- Match federal regulations.
- Be in step with cultural norms for digital business.
- Increase efficiency of our office staff by skipping a paper step, which must be converted to electronic storage in any case.
Definitions
ELECTRONIC RECORD
The term means a record created, generated, sent, communicated, received, or stored by electronic means.
For Reliant, examples include: an email from a verified account, a CRM record, a stored Google document or record in a spreadsheet, a submitted web form via Google or Sitefinity, a PDF document
ELECTRONIC SIGNATURE
A technologically neutral term indicating various methods of signing an electronic message that:
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Form and documents that were accepted by the Reliant office with electronic signatures prior to the adoption of this electronic policy are considered valid. The acceptance must be after June 30, 2000 – this was the enactment date of the ESIGN Act.
Exceptions to Policy
All documents can be approved or acknowleged via our policy except the items explicitly listed here
Document | Reason for Exception | Required By |
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I-9 Form | I-9 forms must include a identification verification process by an approved Reliant employee. | Dave Meldrum-Green |
W-4 Withholding Form | Dave Meldrum-Green |
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Forms on which Reliant will allow an electronic signature.The following Forms can be submitted using an electronic signature (including but not limited to): I. Finance Forms & Documents II. HR/MTD Forms & Documents • Support Goal Worksheets • Employment Applications III. Benefits IV. Ministry Grant Forms V. Event Forms
Forms on which Reliant will NOT allow an electronic signature (must still be hand-signed).
The following Reliant forms must be submitted with an actual signed signature:
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