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Important Note: A FAX of a document that is personally signed is already considered a legally valid document and will therefore is not affected by this policy. The same applies to a PDF copy of a document that is personally signed which is sent as an attachment to an email. This is also already considered legally valid.
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Policy StatementGCM will allow an electronic signature to be accepted as a valid replacement of a traditional pen and ink signature for forms and documents used and processed by the GCM office. For the purpose of further clarity, GCM will accept an email from the signer of the form or document to serve as a valid signature. GCM will also accept a form or document that is electronically attached to an email. The email and/ or the attached form or document must:
Authentication and IdentificationFor GCM employees and associate staff, authentication and identification must be supported by the sender with including all the following in their email: For any Non-GCM employees and associate staff, authentication and identification must be supported by the sender with including all the following in their email: This required information above can also be entered directly by the provider onto the actual form or document. The form or document can then be attached to an email. This method will also serve as a valid electronic signature (as mentioned in the Policy Statement above).
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Prior Application of Policy
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