Page History

Personal use of a cc would put the charge on the fund, we wouldn't do a salary advance. 

Its the partner's responsibility to be repaid by the person with personal use.

Receipts are only needed for expenses $75 and over unless travel related (hotel, rental car, flight)  when we need each receipt no matter the cost.

Based on an employee's position within the partner organization, they may be identified as an individual with a valid ministry purpose for requiring immediate access to ministry funds for specifically approved expenses. On those occasions, the employee will be issued a BILL credit card. Please keep in mind that having an organization credit card is a privilege and should not be abused. 

...

Once the need for the credit card is established, Accounting accounting will order it from BILL, and it will be sent straight to the employee's home address. Fund budgets share a spending limit, which the employee can view when logged into BILL. Increase inquires inquiries to the fund spend spending limit should be sent to accounting.Credit card statements will be generated on the 25th of the month. Our company credit card reporting is done entirely on the Global Reporting Site. Credit cardholders will be given access to the Global Reporting site and will have an opportunity to allocate the costs they have incurred, by entering accounting information through the site, as well as upload any required receipts. Please familiarize yourself with the site. If the cardholder has requested another Central employee assist them with managing credit card expenses, that Central employee will also be given access to the Global Reporting website. come from the fund approver and be sent to accounting.

All credit card activity is to be approved by the fund approver. If you wish to see the charge reflected in the next month, the fund approver will need to approve the expense by the 15th of the month.

• All credit card charges must include the approval authority for any departmental charges (outside the credit card holders authority) that may be necessary or paid as a courtesy (i.e. a hotel room charge that is split between the credit card holder's department and another), would require secondary approval from the approved signer of the other department. This approval may be obtained in writing on the receipt or via email and should be obtained prior to uploading the receipt. 

Cardholders are responsible to upload/provide BILL cardholders are responsible for uploading receipts (expenses over $75 and travel-related expenses), provide the ministry purpose and account codes allocating expenses to the correct BILL budget, and assigning the corresponding Reliant account code for all credit card purchases . Credit (see BILL for Spenders). BILL cardholders are responsible to review and document charges appearing on the monthly credit card statements and obtain managerial and department approvals, according to the deadlines set by the Accounts Payable Coordinator. The for reviewing their charges and obtaining fund approver approval. The Accounts Payable Coordinator will download the reports and receipts after the monthly deadline, for final review and processing. The Accounts The Accounts Payable Coordinator will follow up as necessary where there is missing information, it . It is expected that the cardholder will prioritize will prioritize requests regarding any missing information any missing information or approvals. 

Credit BILL cardholders must never use company BILL cards for the purchase of alcoholic beverages. Credit  

BILL cardholders must not use company BILL cards for personal use. In the event a company BILL credit card is used for a personal expense , either by accident or for a split business/personal expense, the credit cardholder should contact the Accounts Payable Coordinator, at the first opportunity, to discuss how the personal expense will be handled.by mistake, the spender should attempt to cancel the transaction or return what was purchased. If canceling a transaction or a return is not possible, the spender will need to work with the ministry partner on how they can reimburse the partner for their personal expense.

Should a BILL Should a company credit card be lost or stolen, the credit cardholder should immediately contact Bank of America at 888-449-2273 the fund approver and then notify the Accounting Department. 

...