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• We ask that the finance administrator make sure that all field staff and interns attending their event have been sent a link to read Event Advance Purchases by Field Staff and Missionary Reimbursements & Per Diem during events and read the pages below before making a purchase that they desire to be reimbursed by the event fund. 
  • Event Advance Purchases by Field Staff
  • Staff Reimbursements During An Event
  • Per Diem During Events 
• If you are having your Reliant Field Staff or Reliant interns pay an LT fee please read also send the links Event Fee Payments Made by Reliant Employee and Event Fee Payments Made By Church
• Please make sure that ensure you added a list of all Field Staff attending LT and their role during LT to the event set up form.

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• As the finance administrator for LT you should have been given permissions to be an approver for the event fund.   See See Supervisor Approval for Google forms. You are not the supervisor, but you are the signer for the fund, so you would follow the same instructions for approving forms.
• Reliant needs to view and co-sign all contracts such as: housing contracts (if they are outside of the YMCA contract), closing ceremony restaurant contracts, etc. (See Event Contracts.)  
• Reliant will pay directly for invoices to vendors (ex. rental of sound equipment, payment to sound engineers, band for closing ceremonies, etc.). See Event Accounts Payable Requests and Event Invoices and Payments Requests
• For large purchases (especially prior to receiving your event advance) such as e.g.: online ordering of books or t-shirts, etc., deposits for restaurants, etc.  please ), especially prior to receiving your event advance, please contact Reliant as it could be paid for with a Reliant credit card rather than event advance or event fund reimbursements. See Event purchases prior to receiving event advance.
• Reliant needs a list of all speakers (please add to the Event Speaker Payment Request Form) and their desired honorarium amounts. If your speaker needs help paying for flights, Reliant will need to be the ones to pay for that. Remember, we need We need monthly lists of speakers as we make transfers at the end of each month for stipends.   See See Event Honorariums for Churches and Speakers.
  
  • If your speaker needs help paying for flights, please contact us. We will pay for their flight. You may not reimburse this yourself. If they are a Reliant employee, they may do a travel advance (see Purchasing flights for Events).
• There are different rules for reimbursing through the event fund verses event advances. If you chose to reimburse through the event fund, please read Events Gifts Policy before making any purchases for the event.
• You will need to decide if you are going to take collections (directly receive payment (checks) onsite) during your LT or if you are just going to have everyone pay online.  If you are going to have onsite collections during your LT If you will have onsite collections (payment for closing ceremonies, shirts, etc. - not LT fees) during your program, please read Event Fee Payments Made By Participant. 
• Please read Additional Payments Collected By LT From Both LT Participants And LT Guests.
• Please get rid of all ignore any old instructions that may have been created for by previous event finance administrators as we change processes often.  Please Please read Solomon instead. 
• Send emails and any questions to lt@reliantLT@reliant.org

LT Program Meals

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