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Reporting Standards

Reliant requires periodic accounting of the usage of the grant funds and oversees and evaluates the completion of grant reports. The Fund Custodian for the church/project fund is responsible for submitting grant reports and agrees to comply with the grant reporting and monitoring requirements as outlined below. The Fund Custodian also agrees to communicate with Reliant about any problems or post-disbursement changes.

Grant Reports:

After expenditures occur, grant reports are submitted on the same grant request used to request the original grant disbursement. The Grant Report is located on a tab of the Grant Request Form. 

Report Submission Timeline: Grant reports must be submitted periodically based on the type of grant issued. 

• One-Time Grant Report Due Date: Reports may be submitted as early as possible after expenditure, but no later than six months after receiving the monies. 
• Recurring Monthly Grant Report Due Dates: Reports must be submitted twice a year, reporting on a six-month period. For monies received January-June, the report is due by July 30, and July-December the report is due by January 30. The report is required for any months that recurring grants are received within that six-month period. For example, if a grant is received February-May, those expenses must be reported for the period report due by July 30

In the event that the submission due date cannot be met, Reliant will allow up to a 15-day grace period.

IMPORTANT: If grant reports are not received by their due date, Reliant will not issue additional grants from the Fund until grant reports are current.

Grant Reports Include the Following:

• Description of purchases/expenses and the ministry activities to which they aligned. For recurring grants, the description can simply refer to the recurring grant name/title. 
• Significant post-disbursement usage changes
• Project milestones on how the grant monies supported the goals of the church/ministry describing ministry accomplishments and/or local impact. The milestones can be shared in a paragraph on the grant report or can be described within a prayer letter that should be linked to the report. 
• Receipts for purchases/stipend distribution according to the guidelines below:
  
  • Receipts (see receipt content requirements below) are uploaded into a Google folder and linked to the grant report.
  • Receipts are required to be submitted for expenses:
    • Greater than $75 US dollar, except for hotel/lodging receipts, which are required regardless of the amount. 

• Verification statements (see Hand-Written Receipts in the drop-down below) are required from each Designated Grantee for total stipend disbursement received during the timeframe for each grant report submission.