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Although event advance is the Reliant recommended way to make payments for event purchases, some events have chosen to have their Reliant missionaries reimburse event purchases through regular Reliant reimbursements using their Event Fund rather than using Event expense advance Purchases by Missionaries. This tends to only be helpful if your event has very few purchases made as this places a burden on the missionary to not be reimbursed right away for expenses bought for the event. If your event did not choose to use expense advance, Reliant employees that made event purchases should submit a regular Reliant reimbursement form for their purchase out of the event fund. They would need to get account signer approval (listed below) for any of those purchases and make sure that know their event fund number. Event interns would not be allowed to make purchases for your event due to the fact that Reliant interns are not permitted to do reimbursements through Reliant. If you expect that your event would need to allow interns to make purchases for your event, then the only option we would recommend would be for your event to use expense advance instead. These reimbursements through the event fun will follow all normal Reliant reimbursement rules which can be restricting for an event. These reimbursements will also follow the normal Reliant reimbursement dates/timelines.
Submitting your Event Fund Reimbursement
Event Fund Reimbursements are submitted the same way as normal project reimbursements using the same U.S. Missionary Reimbursement form. However, in the box for "different fund to charge" you would put your event fund number. (See list below.) Project Fund Expense Submission Form. You will also need to have the appropriate approval of the account signer for your event fund. You If you are an authorized signer you may add your own approval if those that oversee your event role approve. Otherwise, you will need to share your google doc with the account signer to get their approval before the reimbursement is submitted to Reliant. See Supervisor Approval for Google forms
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