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The International Per Diem form for international travel allows field workers to request a set amount for Lodging and/or for Meals ( and small Incidental small incidental expenses ) without having to save receipts and reimburse individual costs for these items on a regular reimbursement expense submission form. In most cases, the International Per Diem form is to be used for ministry travel outside of the United States for a period of 3 days or longer (although if you have a shorter trip and prefer to use Per Diem, that may be an option.) 

The International Travel Per Diem form will ask you to list the Foreign Destination of your travel (city, country, region). Spouses and children Spouse and children's costs are also eligible for Per Diem. A spouse's Per Diem may be taxable and recovered through an Expense Recovery Bonus (ERB) if the spouse is not a Reliant field worker or is not serving in a ministry role on the trip. Children's Per Diem costs are taxable and recovered through an ERB. Associates submitting the Per Diem form would not be eligible for taxable per diem recovered through an Expense Recovery Bonus.   

Reliant requests that a field worker only requests the amount of Per Diem necessary for their actual expenses.

If the lodging costs a field worker incurs exceed the allowable International Per Diem amount, it is possible to request reimbursement rather than Per Diem for these costs. Lodging receipts are required if submitting for reimbursement. Lodging receipts will be reviewed by Reliant to determine if they are reasonable and necessary and if they are allowable under the U.S. Dept of State International Lodging expense guidelines. There is a special tab for these lodging reimbursements included within the International Per Diem Request Form.  A field worker may choose to use a regular reimbursement form for these lodging costs.

The International Per Diem Meals & Incidents rate is meant to cover food and small incidentals such as tips for hotel staff. International Field workers may also reimburse travel All other expenses such as cab fare or a train ticket. There is a special tab for these travel reimbursements included within the International Per Diem Request Form, which may also be used for higher travel costs such as a flight or travel expenses over $75, as long as the proper receipts (and flight itinerary if applicable) are provided. A field worker may also choose to use a regular reimbursement form for these travel costs.lodging or other travel costs need to be submitted through the International Expense Submission Form. 

Additional Approvals

Please use the designated box on the Per Diem form to confirm that you have discussed the trip with your supervisor and that they approve of the trip.  

If the expense is for a project fund, please share the form with an authorized signer of the fund and ask them to add approval before submitting the form to the Reliant reimbursement team.

The Reimbursements Team may notify the program team or request further approval from a Reliant Central Program Team Lead. This means that your liaison or another member of the program team may reach out to you or your supervisor for additional details, update a job description, or request another form such as the Travel Notification Procedure. 

Submission & Processing

• Please submit a separate per diem form for each month. However, if your date range only crosses into a second month by less than 5 days it can be entered on the same form.
• We can only pay

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• Per Diem up to a maximum of 30 days before the first day of use. 

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