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As international missionaries with Reliant, you will most likely be submitting reimbursements and bonuses semi-regularly. It is our goal at Reliant to get you the funds you need when you need them. In order to get you those funds, we need to receive the appropriate forms. We have found that there can be some confusion regarding the differences between reimbursements and bonuses; what they are for, how to submit them and who processes them. Below you will find a short guide for understanding the differences between reimbursements and bonuses. |
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| Topic | Reimbursements | Bonuses |
|---|---|---|
| General Definition | Reimbursements are for ministry related expenses that are paid out of the account you are responsible for. They are often non-taxable, although some expenses, such as computers and phones, will be considered taxable. Reimbursements are not payroll items, but are paid on their own schedule during the month. | Bonuses differ from reimbursements in that they are paid as salary and are always considered taxable. Bonuses are typically salary items that are over and above the salary you put together in your support goal worksheet. |
| Forms | International Missionary Reimbursement form | International Bonus Form |
| Who Processes the Form? | You will share all reimbursements directly to reimbursements@reliant.org. Do not share reimbursement forms with international. | You will share your bonus forms directly to international@reliant.org. Your international liaison will seek approvals and send your form to payroll to process on your paycheck. |
| Who can I go to when I have questions? | The reimbursements team tends to have a high volume of processing work during the month. Reach out to your international liaison with questions at international@reliant.org. | Reach out to your international liaison with any questions and send questions to international@reliant.org. |
| Taxable or Non-Taxable? | Most reimbursements are non-taxable, as they are considered ministry related expenses by the IRS. Please see the reimbursements manual in Solomon to see which expenses may be taxable to you. | Bonuses are always taxable and you are required to submit your tax information on the international bonus form in order to account for the taxes being added to your bonus. |
| Deadlines | Reimbursements that are received between the 1st or the 15th of any given month will be paid on the last day of the month. Any reimbursements received after the 15th will be paid on the 20th of the following month. For example: You submit your July reimbursement on July 10th. You will receive your reimbursement on the 31st of July. For example: You submit your July reimbursement on July 18th. You will receive your reimbursement on the 20th of August. | Bonuses are paid with your paycheck and follow the typical payroll deadline of the 16th of the prior month. For example: In order to receive your bonus on the 7/15 paycheck, you need to submit the bonus on or before 6/16. |
| How to Advance? | In order to receive your reimbursement early, you will need to submit an Expense Advance Form. | You can request your advance directly on the international bonus form. We can typically get you an advance within 5-7 business days. |
| Do I need to submit receipts? | You are required to supply all receipts for expenses over $75 on your reimbursement form. | You are not required to submit receipts for any expenses outlined on your bonus form. |
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