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Infotip

The new Reimbursement and Expense Recovery Bonus Policy and Standard is are effective beginning January 1, 2023. 

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The Reimbursement and Expense Recovery Bonus Standard and Policy apply to all expenses incurred beginning January 1, 2023. Any expenses incurred in 2022 (even if they are submitted in early 2023) will follow our previous policies and use the previous year's forms. Please take time to watch the Reimburse and Expense Recovery LEARN course to help you understand the key changes to the previous standards and how to use the new expense submission request forms. 

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Expense Category

Summary of Allowable Costs

Key Details

Ministry Expense (ME) Bonus


The ME Bonus is for field staff to cover routine, ongoing ministry expenses. Staff may request the following through support goal submission:

  • Up to $600/month for staff working 20 or more hours per week
  • Up to $300/month for staff working fewer than 20 hours per week
  • International workers' amounts are needs-based 


UI Expand
titleKey Details

Routine and ongoing expenses in the example categories are designated for recovery solely through the ME Bonus and are not eligible to be submitted by U.S. employees for reimbursement through any other submission types.

UI Expand
titleThe following recurring expenses are included in the ME bonus: 
  • Meals with co-workers
  • Gifts for co-workers and ministry contacts
  • Monthly internet costs
  • Local mileage and tolls (normal commutes for local ministry)
  • Local parking
  • HSA employee contribution (if you are benefits-eligible and are currently on Reliant's medical insurance plan) 

  • Other routine, ongoing ministry expenses


Info

Monthly phone plan costs are calculated separately on the employee support goal to be entered as non-taxable and should not be included in the total amount requested for the ME bonus. 



UI Expand
titleEligibility

Reliant provides an optional monthly taxable Ministry Expense (ME) bonus for paid U.S. employees to help cover routine, ongoing monthly expenses associated with the ministry.  Full-time U.S. employees are eligible for requests up to $600/month. Part-time U.S. employees (20 hours or less) are eligible for requests up to $300/month. The bonus request is submitted through employee support goals. 

International workers have their Ministry Expense amounts included with their needs-based salary. Therefore, these ME bonus amounts apply only to U.S.-based employees.

Associates are not allowed to receive this bonus.  

Reliant does not require receipts for expenses included in the ME bonus. Field workers may set the amount that they think is appropriate to cover their typically incurred monthly expenses (up to the $600 and $300 limits set, respectively, for full-time and part-time employees). If there are significant, unique, one-time expenses that clearly significantly exceed what each worker deems normal recurring expenses, then they have the option to submit them. 


Note

Key Change to the Standard: The ME bonus amount has The ME bonus has been simplified, and the total amount reimbursable for routine, ongoing expenses has been increased. Previously the ME bonus was broken down into individual expense category maximum amounts. Reliant is now asking U.S. field workers to determine the appropriate total amount (up to a specific, designated total amount based on their employment type) based on the total needs of the individual field workers.



Monthly Mobile Phone Service

U.S. employees may request through support goal submission to cover monthly mobile phone services

  • Up to $100/month (staff working 20 or more hours per week)
  • Up to $50/month (staff working fewer than 20 hours per week)


UI Expand
titleKey Details

Expenses are paid out through a non-taxable monthly recurring payment. Receipts are not required.  This monthly reimbursement is distinct from a one-time phone purchase which is reimbursed through the normal expense submission form.

UI Expand
titleEligibility

For International employees, monthly mobile costs are included in their needs-based salary worksheet so the above amounts do not apply. 

Associates are not eligible.


Note

Key Change to the Standard: Mobile phone service costs used to be reimbursed through the ME bonus, which resulted in additional taxable income for field staff. Under the new Standard, mobile phone service costs are tax deductible. Paid employees may now submit a one-time Monthly Phone Reimbursement request through their support goal to recover monthly phone payments through a non-taxable monthly reimbursement. 



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