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- Expense Advance: Field staff may request advance payment for anticipated reimbursable expenses through an "Expense Advance." Advances are not available in all cases but will be considered for approval on a case-by-case basis.
- Per Diem: Field staff may request per diem while traveling opting to receive a daily set amount for travel expenses (lodging and meals) instead of submitting individual expense receipts for those travel expenses.
- Grant: For expenses related directly to a ministry project fund, field staff and associates also have the option of requesting payment through a "Grant" rather than a project fund Reimbursement. (See Reimbursements vs. Grants for more details.) Grants are typically used for the expense of an item that will belong to the broader ministry/project on a long-term basis.
- Support Goal: Certain recurring monthly expenses (e.g., monthly mobile phone service costs) can only be recovered by submitting an updated support goal. We encourage employees to use this benefit to offset recurring monthly costs. Associates are not eligible for this benefit and therefore will not be able to recover certain recurring monthly expenses.
Recurring Expense Recovery through Support Goal Submission
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Unlike other expense submissions, Ministry Expense Bonuses and mobile phone service charges are processed through support goal submission. |
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Ministry Expense Bonus Reliant provides an optional monthly taxable Ministry Expense (ME) bonus for paid U.S. employees to help cover routine, ongoing monthly expenses associated with the ministry. (International Staff have their Ministry Expense amounts included with their needs-based salary. Therefore, these ME bonus amounts apply only to U.S.-based employees.) Full-time U.S. employees are eligible for requests up to $500/month. Part-time U.S. employees (20 hours or less) are eligible for requests up to $200/month. The bonus request is submitted through employee support goals. The ME bonus applies to employees of Reliant. Associates are not allowed to receive this bonus.
Examples of routine expenses covered by the ME bonus include:
Routing, and ongoing expenses in the above categories are designated for recovery solely through the ME Bonus and are not eligible to be submitted for reimbursement through any other submission types. Reliant does not require receipts for expenses included in the ME bonus. Field staff may set the amount that they think is appropriate to cover their typically incurred monthly expenses (up to the $500 and $200 limits set respectively for full-time and part-time employees). If there are significant, unique, one-time expenses that clearly significantly exceed what each staff deems normal recurring expenses then they have the option to submit the following expense request types below. |
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| title | Monthly Mobile Phone Service Costs |
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Monthly Mobile Phone Service Costs
U.S. employees are eligible for reimbursement of monthly mobile phone service costs up to $100 for staff working 20 or more hours per week and up to $50 for employees working fewer than 20 hours per week. Expenses are paid out through a non-taxable monthly recurring payment. Reliant does not need receipts submitted for phone plan payment amounts. Associates are not eligible for the monthly phone service expense reimbursement. (Please note that this reimbursement applies only to mobile service monthly charges, not to a one-time phone purchase which is reimbursed through normal reimbursement expense submission.)
International staff have their monthly phone amounts included within their needs-based salary worksheet and do not follow the specific amounts set for U.S.-based employees.
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Key Change to the Standard: Mobile phone service costs used to be reimbursed through the ME bonus. In order to have fewer reimbursements considered as taxable wages, Reliant has removed the monthly phone bill expense category from the taxable ME bonus. Paid employees may now submit a one-time Monthly Phone Reimbursement request through their support goal to recover monthly phone payments through a non-taxable monthly reimbursement. The amounts have changed from what they were previously when they were included in the ME bonus. |
Relevant Forms
All expense submissions should use the appropriate form, each of which is listed below with accessible links. Please open a brand new form for each month's expense submission (rather than copying a form that has previously been submitted) in order to ensure the use of updated forms and to aid accurate and timely expense processing.
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