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- Expenses that qualify under IRS guidance for non-taxable reimbursed business expenses are referred to as a “Reimbursement”. Reimbursements can be paid out of the MTD account for which you are responsible or from project funds. Reimbursements will be paid in the order in which they are received. Although Reliant may normally pay certain expense reimbursements in such a way that they are not included in the employee's federal taxable income, the employee bears ultimate responsibility for the proper tax treatment of all payments received from Reliant, and should consult with his or her tax adviser to determine the appropriate reporting and treatment of such payments.
- Requests for recovery of expenses that do not qualify for non-taxable reimbursement under the IRS guidance are referred to as “Expense Recovery Bonus” or ERB. These expenses will be recuperated through a bonus which will be considered additional taxable wages (compensation) for the field staff. Due to the fact that only paid employees can receive a taxable bonus, associates and project funds are not eligible to submit a request for an Expense Recovery Bonus.
- You may request advance payment for anticipated, reimbursable expenses through an "Expense Advance". Advances are not guaranteed, but will be considered on a case-by-case basis.
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Please review the table below for more details on the timing of receiving reimbursement/bonus funds based on the submission date.
Payment Dates
| Reimbursement Submitted to Reimbursement Email By... | Paid to Your Bank Account By... |
|---|---|
| Between 1st - 15th of the month | Paid on the last business day of the same month |
| Between the 16th - 31st of the month | Paid on the 20th of the following month, or the business before |
Order of Pay
| Expense Recovery Bonus Submitted By... | Paid to Your Bank Account By... |
|---|---|
| Last day of the month | Payment included in the following month's paycheck |
Order of Pay
Reliant will pay approved Reimbursements and Expense Recovery Bonuses following the Order of PayReliant will pay approved Reimbursements and Expense Recovery Bonuses following the Order of Pay, which includes:
- Expense Recovery Bonus
- Back Pay (if applicable), including back pay accrued by either spouse, if married (. Back Pay includes previously submitted Expense Recovery Bonuses waiting for funding as long as the bonus remains eligible for Back Pay (See Back Pay for Bonus below for more detail)
- Back Reimbursements (formerly known as cabinet expenses) are unpaid reimbursements waiting for funding and paid in the order they were received as long as the back reimbursements remain eligible for reimbursement (See Back Reimbursements below for more detail)
- Reimbursements are paid in the order they are received
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Back reimbursements are stored until enough funding can be raised through the end of December two years after the expenses were submitted before they expire. After January 31st of that next year, when all expense reimbursements have been completely processed and paid by Reliant, any un-reimbursed back reimbursement expenses from December 31st of the prior year will be marked as expired and can no longer be paid. Example: expenses submitted in 2019 are eligible for payment as a back reimbursement until January 31, 2022, if you raised sufficient funds by December 31, 2021.
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Expense Recovery Bonus: If funds are not available to immediately recuperate all of the Expense Recovery Bonuses (ERB) (previously known as taxable reimbursements) that were submitted, then Reliant will short-check those bonuses and include them with backpay, in accordance with Reliant's approved order of pay. In the order of pay, Expense Recovery Bonuses take precedence over Reimbursements, in accordance with IRS requirements. . As a reminder, Reliant will generally compensate employees for back pay which has been acquired within the current year and the past two years before it is expired, subject to an employee fulfilling his or her obligation to raise the required amount of support for Reliant.
Requesting a Reimbursement be Partially Paid Out (forfeiting any un-reimbursed expenses)
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