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• Expenses that qualify under IRS guidance for non-taxable reimbursed business expenses are referred to as a “Reimbursement”. Reimbursements can be paid out of the MTD account for which you are responsible or from project funds. Although Reliant may normally pay certain expense reimbursements in such a way that they are not included in the employee's federal taxable income, the employee bears ultimate responsibility for the proper tax treatment of all payments received from Reliant, and should consult with his or her tax adviser to determine the appropriate reporting and treatment of such payments. (See more details on Taxable Expenses.)
• Requests for recovery of expenses that do not qualify for non-taxable reimbursement under the IRS guidance are referred to as “Expense Recovery Bonus” or ERB. These expenses will be recuperated through a bonus which will be considered additional taxable wages (compensation) for the field staff. 
• "Expense advances"- fill in details

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Sufficient Funds Required

Reimbursements: If the MTD account for which a field staff is responsible for with Reliant does not contain sufficient funds to provide full reimbursement for the amount requested by the employee on a reimbursement field staff on an expense submission request form, Reliant will hold the form and delay reimbursement until sufficient funds are available in the staff MTD account, in accordance with Reliant's approved order of pay.

Although Reliant may normally pay certain expense reimbursements in such a way that they are not included in the employee's federal taxable income, the employee bears ultimate responsibility for the proper tax treatment of all payments received from Reliant, and should consult with his or her tax adviser to determine the appropriate reporting and treatment of such payments. (See more details on Taxable Expenses.)

Reimbursements Without Sufficient funds

If   They will be paid out in the order from which the reimbursements were received once funds become available for the whole amount of each individual reimbursement. If reimbursement submissions do not have sufficient funds to fully cover the total amount for the reimbursement, then they will be stored as "back reimbursements".

Expense Recovery Bonus: If the MTD account for which a field staff is responsible does not contain sufficient funds to provide full recovery for the amount requested by the field staff on an expense submission request form, Reliant will hold the form and delay reimbursement until sufficient funds are available in the staff MTD account, in accordance with Reliant's approved order of pay. In the order of pay, Expense Recovery Bonuses take precedence over reimbursements, in accordance with IRS requirements.  If They will be paid out in the order from which the reimbursements were received once funds become available for the whole amount of each individual reimbursement. If funds are not available to immediately pay the Expense Recovery Bonuses (ERB) (previously known as taxable reimbursements) then Reliant will short-check those bonuses and include them with backpay.

Requesting a Reimbursement be Partially Paid Out (forfeiting any un-reimbursed expenses)

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If a field staff is exiting employment and has reached their final month of payroll without receiving enough funds to fully cover the total amount of a submitted reimbursement, Reliant will automatically reimburse a portion (based on available funds) of the submitted reimbursement without the field staff needing to submit a request for partial payment of the reimbursement.

Order of Pay

order of pay and how will my reimbursement be paid

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Reimb paid in the ordre they were received

Guidelines by Expense Type

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