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| Standard Name: | Reimbursement and Expense Recovery Bonus Standard |
|---|---|
| Relevant Policies: | Reimbursement and Expense Recovery Bonus Policy |
| Date of Creation: | |
| Last Revision: |
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Stewardship Responsibility
Missionaries Field staff are expected to employ sound expense management practices and exercise prudent financial management in their stewardship of Reliant resources. As such, missionaries field staff share the responsibility of ensuring that these resources are used appropriately, support the ministry, and comply with Reliant policies, applicable laws and regulations, and donor restrictions. All missionaries and central field staff employees are expected to exercise due diligence when generating, reviewing, and approving transactions that commit to the expenditure of Reliant funds. Missionaries Field staff must use discretion and also consider the reputation of the ministry when determining how much to spend on any given expense. Excessive and unnecessary expenditures must be avoided, and Reliant may, in its sole discretion, decline to reimburse excessive expenses.
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In the course of raising financial support and conducting ministry, it is reasonable to expect that missionaries field staff will incur legitimate ministry-related expenses. Any expense that does not support the ministry of Reliant and does not reflect proper stewardship is considered non-reimbursable and non-recoverable regardless of the source of funds. Reliant expects that missionaries field staff will demonstrate scrupulous integrity when deciding whether an expense is ministry related or personal in nature. Missionaries field staff may not use, or attempt to use, Reliant's non-profit status for personal benefit (e.g. avoiding state sales tax on personal or ministry items). Misuse or attempted misuse of Reliant's non-profit status is grounds for discipline, up to and including termination, in Reliant's sole discretion.
Reliant's Accountable Reimbursement Plan states that missionaries field staff must follow the following basic guidelines when submitting a reimbursement. (See Documentation Guidelines for greater detail.)
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Expense advances, primarily relating to large, expected travel expenditures, may be available. Please refer to the Expense Advances for details. If advance payments to cover anticipated expenses are made by Reliant, missionaries field staff must return all unused portions within 90 days.
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