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Reliant requires that itemized receipts for expenses greater than $75 must be submitted along with the reimbursement form. (The only exception to the $75 limit is that a receipt is always needed for all hotel/lodging receipts regardless of the amount requested for reimbursement.)

Receipts must include the following itemized details:

  • What was purchased
  • Amount paid
  • Date
  • Name of the company (or person) that was paid
  • And (if applicable to the receipt) your name listed as the "payee" (such as for a flight or hotel)

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UI Expand
titleHand-written receipt criteria

Writing a Handwritten Receipt

If you are unable to attain a formal receipt for an expense, you can create your own handwritten receipt. 

Create your own handwritten receipt if the organization or person doesn't provide one for you, by including the following information with it:

  • Your name
  • What was purchased
  • Amount paid
  • Date
  • Type of payment (check #, cash, etc)
  • Name of the company store (or personindividual) who received the money (please also include contact info (phone/email) for the personif payment was made to an individual)
  • Verification from the person A verification statement from a worker at the store/individual who received the money . Something likeshould also be included on the written receipt along with a signature to verify the statement. Example statement: “I, name, received this money from name to  to cover the cost of expense in which they participated, or purchased from me, etc. ” Then include their handwritten signature, or have them email you on this date. -Signature”. Or, you can have the person email you the verification statement needed from their personal email address . (instead of receiving their signature in person) and attach a copy of that email along with the handwritten receipt when submitting the expense.


Receipts from Mobile/Banking App

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If a Reliant missionary pays an individual for a portion of an expense that requires a receipt (over $75), they will need to ask for a copy of the original receipt with the full expense amount listed from the individual who collected the money and paid for the full expense as well as submitting a hand-written or mobile/banking app receipt for the portion paid to the individual to give Reliant a paper trail for both transactions. Make sure to include all details required for a receipt detailed above for your receipt. For this type of situation, using the handwritten receipt guidelines or the app receipt guidelines may applyeither the hand-written or mobile/banking app receipts detailed above. Remember, if it is for a hotel expense, a copy of the itemized receipt is always required no matter the amount being reimbursed.

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