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If a Reliant missionary pays an individual for a portion of an expense that requires a receipt, that receipt must come they will need to ask for a copy of the original receipt with the full expense amount listed from the individual who collected the money and paid for the full expense. Make sure to include all details required for a receipt detailed above for your receipt. For this type of situation, using the handwritten receipt guidelines or the app receipt guidelines may apply. Remember, if it is for a hotel expense, a copy of the itemized receipt is always required no matter the amount being reimbursed.
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If expenses are removed from or denied on a reimbursement request (see Denied Expenses & Re-submission for more details), they may be resubmitted if the reason was for improper documentation or a formal exception request may be made based on the nature of the item if the item was deniedfor further review. If the item is removed for improper documentation or a similar situation, it may be resubmitted under the guidelines provided for proper receipt documentation in the Reimbursement Standards. If the item is related to a policy issue, a formal exception request must be submitted.
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If the MTD account a missionary is responsible for with Reliant does not contain sufficient funds to provide full reimbursement for the amount requested by the employee on a reimbursement request form, the Finance Department Reliant will hold the form and delay reimbursement until sufficient funds are available in the staff MTD account, in accordance with Reliant's approved order of pay.
General Policy on taxable expenses: Although Reliant may normally pay certain expense reimbursements in such a way that they are not included in the employee's federal taxable income, the employee bears ultimate responsibility for the proper tax treatment of all payments received from Reliant, and should consult with his or her tax adviser to determine the appropriate reporting and treatment of such payments. (See more details on Taxable Expenses.)
Reimbursements Without Sufficient funds
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