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1. 1. Current approved Reliant reimbursement request forms are required for expense submission.
   2. Itemized original receipts and all other appropriate substantiating documents must be received by the Reliant finance department within 60 days after the end of the month in which the expense occurs, is incurred or is paid by the employee. (See receipt guidelines below for more details.) 
   3. Employees must provide a written explanation for each expense submitted clearly documenting:

      • Description of the item

      • Who the item is for which includes
        • Actual first and last names of the people involved
        • The ministry relationship of the person(s) to the missionary. If expense relates to five or more people, list them as a group with the specific number in the group (e.g. 12 ministry partners). Actual names are not necessary for groups of five or more people. The groups must have the same uniform ministry relationship (e.g. ministry partners, members of church music team, etc.). Otherwise, use of actual first and last names is required, if relationship is not uniform.

1. 1. • Specific ministry purpose of the expense (be as detailed as possible). For more secure locations, please see Secure Lexicon for more details. 
      • Cost of the item (the portion of the cost that is ministry related if not 100%)
      • Date of the expense (a new reimbursement form is needed for each month you incurred an expense) 

*Please refer to all Reimbursement Standards, which detail receipt information and other specific criteria.

Expense advances, primarily relating to large, expected travel expenditures, may be available. Please refer to the Expense Advances for details. If advance payments to cover anticipated expenses are made by Reliant, missionaries must return all unused portions within 90 days.

Exception requests are available for submission in the event of a denied reimbursement or a late submission. *Please refer to all Reimbursement Standards, which detail receipt information and other specific criteria.

Submission Timeframe

For all Reimbursement and Expense Recovery Bonus requests must be received within 60 days after the end of the month in which the expense occurs, in incurred, or is paid by the employee. However, flights/rental cars/hotels for travel expenses that were paid for prior to the month of travel can either be reimbursed when purchased or in the month that the travel actually occurs as both the payment date and travel date will be listed on the receipt for documentation. 

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