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- Reimbursements submitted to GCM to be paid from the summer program ministry account must follow normal GCM reimbursement policies. If you need to review the GCM policies go to staffnet and click on REIMBURSMENTS and click on SUMMARY and then on the summaries page you will see FORMS and OTHER and then you can download REIMBURSEMENT HANDBOOK to look at all your reimbursement policies.
GCM STAFF SUMMER PROGRAMS FINANCE INFORMATION
Remind your staff to verify how much money has been allocated in the budget for their specific ministry role before spending any money. Someone on your team will collect receipts and receipts should be attached to the Summer Program reimbursement form. This form is for your petty cash administrator to have a paper trail and understand what is being bought, etc. but this form is not for sending back to GCM.
*We MUST have an itemized receipt of your expense in order to allow the purchase to be submitted to GCM using petty cash funds. GCM will NOT be able to accept a credit card receipt that does not list the items as your receipt.
Receipts (including hand written receipts) must meet specific criteria (see below) to be considered valid.
The receipts must include ALL of the following fiends to be considered valid:
- Name of Receipt Issuing Authority/Service Provider
- Contact Info (Address, Phone # etc.) of the Receipt Issuing Authority/Service Provider
- Date of the transaction
- Description of the item(s)/service(s) being purchased
- Cost of the item(s)/service(s) being purchased
- Total amount paid
- Method of payment
GCM Staff are not allowed to write themselves receipts or to write a receipt for their spouse. In cases in which a GCM Staff member or spouse is issuing receipts for an event or service, another GCM Staff member must sign the receipt as verification of the transaction.
OVERVIEW OF GIFTS POLICY…
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