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Please read through Event Finance Administrator before reading the specific Collegiate financial instructions below. .  This will help you set up finances for your LT summer program.

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• As the finance administrator for LT you should have been given permissions to be an approver for the event fund.   See Supervisor Approval for Google forms. You are not the supervisor, but you are the signer for the fund so you would follow the same instructions for approving forms.
• Reliant needs to view and co-sign all contracts such as: housing contracts (if they are outside of the YMCA contract), closing ceremony restaurant contracts, etc. (See Event Contracts.)  
• Reliant will pay directly for invoices to vendors (ex. rental of sound equipment, payment to sound engineers, band for closing ceremonies, etc.). See Event Accounts Payable Requests and Event Invoices and Payments Requests
• For large purchases (especially prior to receiving your event advance) such as online ordering of books or t-shirts, etc., deposits for restaurants, etc.  please contact Reliant as it could be paid for with a Reliant credit card rather than event advance or event fund reimbursements. See Event purchases prior to receiving event advance.
• Reliant needs a list of all speakers (please add to the event set up fund Event Speaker Payment Request Form) and their desired honorarium amounts. If your speaker needs help paying for flights, Reliant will need to be the ones to pay for that. Remember, we need monthly lists of speakers as we make transfers at the end of each month for stipends.   See Event Honorariums for Churches and Speakers.
• There are different rules for reimbursing through the event fund verses event advances. If you chose to reimburse through the event fund, please read Events Gifts Policy before making any purchases for the event.
• You will need to decide if you are going to take collections (directly receive payment (checks) onsite) during your LT or if you are just going to have everyone pay online.  If you are going to have onsite collections during your LT please read Event Fee Payments Made By Participant. 
• Please read Additional Payments Collected By LT From Both LT Participants And LT Guests.
• Please get rid of all old instructions that may have been created for previous event finance administrators as we change processes often.  Please read Solomon instead. 

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