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- For events where participants have raised funds to cover expenses, the amount of the advance should be respective to amount raised, reasonable per participant and length of trip, or as agreed upon with Reliant. The Event Finance Administrator can decide whether to request the full amount needed up-front, or if the amount should be disbursed over several payments if the event will last for multiple months.
- For events where participants have paid a fee to attend and if the event is longer than one month, the Event Finance Administrator may request up to $5,000 per disbursement, or as agreed upon depending on the event.
- If multiple disbursements are needed, Reliant will not send additional funds until there is a full reconciliation provided of the outstanding amount.
- For extenuating circumstances where additional funds are needed but the reconciliation can not yet be done, please contact the Reliant Events Department. It could be possible for Reliant to directly pay for emergency expenses.
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Deciding Amount to Request for Event Advance Keep in mind when requesting your event advance we want you to aim high. If your partner church is covering deficit go ahead and request more than you need to prepare for unexpected expenses/emergencies so that you have plenty of money on hand. You will be returning what you do not use. We would rather you be prepared with extra than to not have enough. As you are deciding what amount you need to request, consider these things.
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More Information
- Event purchases prior to receiving event advance.
- Allowed Event Expenses
- Reporting Expenses
- Leftover Funds
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