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Event advance funds will be considered outstanding until the event financial administrator completes and submits a Cash Journal along with the receipts associated with each expense. Reliant asks that the event finance administrator uses a folder in Google Drive to maintain the Cash Journal of expenses and upload all necessary receipts. Receipts are needed for all expenses. (Reliant can help with entering the Expense Account information. Please be specific in the description to help us know what type of expense it was. 

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• The first line of the Cash Journal should list the initial starting cash balance as a positive number. This is the amount received from Reliant. 
• Enter each receipt on a separate line. Include the date payment was made, who received the payment, and the receipt number.
• Select the correct account code for the expense based on the provided descriptions on the Account Codes tab of the form. (Or you can leave it blank and Reliant events will take care of the account code entering for you.) 
• The description column must include sufficient details to explain what was purchased and how it was used (ex. journals for each event participant - token welcome gift). 
• List the amount of the receipt in Column F and select the receipt's currency in Column G.
• If additional requests for funds are made in the duration of the event, list additional funds received on a separate line using "DEPOSIT" as the description.

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