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The Cash Journal should be reconciled and submitted to Reliant monthly (for events lasting longer than 60 days) or within 30 days of the end of an event.
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Form Instructions
Complete the header rows with the name of the event finance administrator, the event title and event dates. The Balance field will auto populate as expenses are added to the form.
- The first line of the Cash Journal should list the initial starting cash balance as a positive number. This is the amount received from Reliant.
- When completing the cash journal, enter Enter each receipt on a separate line. Include the date payment was made, who received the payment, and the receipt number.
- Select the correct account code for the expense based on the provided descriptions on the Account Codes tab of the form.
- The description column of the cash journal must include sufficient details to explain what was purchased and how it was used (ex. journals for each event participant - token welcome gift). The amount of each expense should be entered as a negative amount
- List the amount of the receipt in Column F and select the receipt's currency in Column G.
- If additional requests for funds are made in the duration of the event, list additional funds received on a separate line as a positive number to update the balance accordinglyusing "DEPOSIT" as the description.
Receipt Documentation
All expenses on the Cash Journal MUST have an itemized receipt of the expense. Reliant will not be able to accept a credit card receipt or a bank/credit card statement in lieu of an itemized receipt. Receipts (including hand written receipts) must include specific criteria to be considered valid:
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