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If you would like each participant to receive a set daily amount meant to cover meals for the day (incl. tips) bought by the individual participants, you may request a Participant Allowance.
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In general, Expense Advances funds are typically only used for paying for a few large group meals while participant allowance is used for individual participant meals purchased. |
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U.S. events run by Reliant and staffed by Reliant missionaries: missionaries are required to continue using the individual Per Diem form. See Per Diem - U.S. for more information. International events run by Reliant and staffed by Reliant missionaries: missionaries are allowed to be included in the number count for the Event Participant Allowance. No separate Per Diem form is needed. |
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For payment given to the event finance administrator, Reliant will need to collect confirmation from participants that they received the allowance for the event. This can be done by collecting signatures on a sheet of paper or having participants email their confirmation to events@reliant.org. The confirmation statement can be simple: "I received $XX amount for this event on (date)." Here is a sample participant allowance confirmation receipt you can use.
In the budget that was shared with the Finance Administrator, event participant allowance will be entered into the budget as the expense account 5650 (Event Food) and group meals that are paid for by the expense advance funds will be entered as 5205 (Meals and Hospitality).
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