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Over payments/ Unpaid fees
Participants may choose to pay the pre-determined amount for the fee due date or they may pay more than is required for that due date.
It is the responsibility of the summer program’s leadership (not Reliant) to work with the participants who can not pay their program fees on time. The policies may state that there is a late fee for late fee payments. That late fee is enforced at the discretion of the program director and finance administrator.
The event leadership You will need to notify the Reliant special events coordinator (events@reliant.org) if you want to add a late fee to a participant. This Payment Appeal Form can be used to help with participants who are requesting an extension for when their program fees are due. This is for the summer program collections The Payement Appeal Form is simply a tool for the event finance administrator to use and keep and not to be sent back to Reliant. It is the responsibility of the program’s leadership to work with the students participants who have not paid their program fees. We suggest assigning a missionary member an event leader to the participant to help give guidance and accountability to students participants needing financial help.
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Sometimes participants do not know that they have overpaid. (It is common for participants to pay $5 extra because of the $695 fee and not realize it). If the Reliant gift processing department receives a payment for an amount over what is owed this is the process they will follow...
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For those overpayments under $25...
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One participant's over payments to the program will not be switched to another |
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participant'ss underpaid registration. The only exceptions is if a church sends in payments to help the students in their church, payment amounts may be switched from an overpaid student to an underpaid one. The church needs to provide written confirmation that this is acceptable to them. There may be participants who try to make over payments because they raised more than they needed to raise. And since they signed |
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the financial integrity |
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committement that said they can not keep extra money they raised (over and above the cost of |
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event fees) they may be wanting to just |
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gift that to the program. But, rather than the participant making an over payment we suggest two options. They can either |
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gift directly to another participant or tithe towards the program (tithing is different than making an overpayment on their |
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fee). Read the |
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below nfo for more details. |
Donations/Tithing
Donating Gifting towards payments for other participant program fees.
If a participant wants to contribute to another participant fees they will either need to…
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- write a check to the other student directly and that other student will need to write a new check from their own account to Reliant.
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- Or they can anonymously
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- gift cash to the underpaid student who will then have to go get a money order with the cash or deposit it and write a check from their own account to Reliant.
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We cannot accept any form of payment from anyone other than from the participant with the outstanding fee or from their parent with the same name or from the participant’s church.
In the past, the summer program event finance administrator in charge of collections has been allowed to write a check on behalf of students to Reliant to help make payments when others who gave to help their payments have wanted to remain anonymous. This is no longer allowed. The summer program events finance administrator could however, go get a money order and send that money order to Reliant on behalf of another student. If the summer program administrator has collected multiple donated gifted payments for multiple participants they will need to send a list with the money order listing which participants the payments should go towards and how much.
Donating/Tithing towards your summer program.
If your summer program participants wish to donate or tithe to your specific summer program they should write a separate check or money order that is clearly labeled with the purpose of donation/tithe from that participant to avoid possibleconfusion as a summer program payment. Also, any checks/money orders that are donations or tithes need to be listed on a separate ledger sheet than the one that includes summer program payments. These donations to the summer program itself (not to LT participants) will be considered charitable tax-deductible gifts.
If you are the administrator for collections, and participants are writing checks made payable to you personally or handing you cash to donate towards the summer program, you will need to go get a money order for the total amount you have collected to be given to Reliant (you cannot write a personal check from yourself to Reliant for donation money that you have collected from summer program participants).
Also, attach to the separate ledger sheet created for donations (separate from program fee payments), the list of summer participants that gave donations on this money order and how much each of them gave. Their donations to the summer program will be considered charitable tax-deductible gifts.