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Event advances can be used to cover all of the expenses needed for an event, including expenses incurred before a trip starts (i.e. visas, etc) and expenses during a trip. An advance can be received up to 60 days prior to an event's official start date. Expenses paid for with an event advance are subject to the guidelines on on Allowed Event Expenses.
If an employed Reliant missionary at an event chooses to reimburse an event expense rather than use the event advance, Reliant's Accountable Reimbursement Plan policies will take precedence over event spending guidelines.
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For instructions on how to add your approval to the form see Approval for Google forms. |
Request Limits
- For events where participants have raised funds to cover expenses, the amount of the advance should be respective to amount raised, reasonable per person going participant and length of trip, or as agreed upon with Reliant. The event finance administrator Event Finance Administrator can decide whether to request the full amount needed up-front, or if the amount should be disbursed over several payments if the event will last for multiple months.
- For events where participants have paid a fee to attend and if the event is longer than one month, the event finance administrator Event Finance Administrator may request up to $5,000 per disbursement, or as agreed upon depending on the event.
- If multiple disbursements are needed, Reliant will not send additional funds until there is a full reconciliation provided of the outstanding amount.
- For extenuating circumstances where additional funds are needed but the reconciliation can not yet be done, please contact the Reliant Events Department. It could be possible for Reliant to directly pay for emergency expenses.
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Keep in mind when requesting your event advance we want you to aim high. If your partner church/network is covering deficit go ahead and request more than you need to prepare for unexpected expenses/emergencies so that you have plenty of money on hand. You will be returning what you do not use. We would rather you be prepared with extra than to not have enough. As you are deciding what amount you need to request, consider these things.
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More Information (Solomon links to come)
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More Information
- Event purchases prior to receiving event advance.
- Allowed Event ExpensesAllowed Event Expenses
- Reporting Expenses
- Leftover Funds
(See also Event Finance Information Google Doc for details)