Reliant

Employee Event Payment Procedures

These instructions are for event payments for events with fees payments (paid on events.reliant.org) 

Event Fee Payments Made by the Employee

These payment instructions are NOT for

those with a fixed term goal. If you have a fixed term goal, please

go to the bottom of the page and follow instructions for fixed term goal event payments.

For Reliant missionary event fees payments go to events.reliant.org and log into Reliant missionary account and either….

•  
  1. Internal Transfer
     1. 1. Make an internal transfer from missionary account to the specific summer program account. This will only be available if funding is available in the account they are responsible for.  The website will tell the missionary if they have sufficient funds or not including taking into account upcoming payroll, benefits, and reimbursements being processed, etc.
      
     2. Online Payment
        1. Missionary can make a payment on events.reliant.org by credit card and reimburse it later (FYI-the event is charged the credit card fees for that payment versus there is no charge for an internal transfer)

• 1. Paper Check
     1. The check must include the words event payment in
   Missionary can mail Reliant a personal check if they know the correct event fund number and add it to
  1. 1. the memo line.
  (It is also helpful to address the envelope to Reliant: Event Payments)
  •  Missionary can also use online banking and send your e-check to Reliant at 11002 Lake Hart Dr, Ste 100   Orlando, FL  32832-7106. Please make sure that your fund number in the memo line of the check. And email gift.services@reliant.org to let them know it is coming. 
  1. 1. This is very important! 

        The envelope needs to also include a note that lists the event name, the fund name (contact the Event Director if you're unsure) and the name of the participant. 

        Please address the envelope being mailed to Reliant: Event Payments. This will help our gift services team know it is not a donation.

        Reliant: Event Payment

        11002 Lake Hart Dr. Ste 100

        Orlando, Fl 32832

  2. Bill Pay
     1. If you are mailing the check via online banking, please send events@reliant.org an email with the event name, the fund name (contact the Event Director if you're unsure), and the name of the participant so that they can inform gift services that the check is coming. 

Payee: Reliant - Events

Account Number: Event Fund Number and Participant Name

Example: "Event Fund 1763 Joe Staffer" 

Address:
Reliant Events
Attn: Events
11002 Lake Hart Dr
Suite100
Orlando, FL 32832

Memo: Event Fund Number and Participant Name
The line should clearly identify the check is intended for a participant attending an event.

Reliant event payments can be made in either one lump sum or in smaller multiple amounts depending on how the specific event is set up. 

Payments made by the church for the Reliant missionary attendance for a event.

If the Reliant missionary's church is paying for the missionary's event fees, that church can either do an internal transfer from the Reliant church's fund to the specific event fund (by requesting this happen from the events team) or write Reliant a check that includes which missionary and how much each missionary should receive for what specific event.

• If a church wrote a check directly to the event to pay for an event payment for a missionary attending the program then the event fund would be charged the normal event admin fee %. 

• If a church had a fund within Reliant and wanted to make a fund transfer from their church fund into event fund to pay for the Reliant missionary event fee the event fund would not be charged a % fee. 

• If other event funds (ex. Collegiate has many LT program funds or LT Admin fund) decided to transfer money into the event fund to help cover the cost of missionaries there would be no % fee. 

• If the missionary’s church decided to transfer money from their church Reliant fund directly into the Reliant missionary’s fund to help offset the event fee there would be no transfer fee.  The Reliant missionary could then transfer money from their account into the event fund account to pay for the event fee without the event being charge a % fee. However, order of pay still applies so if the missionary had backpay, etc. they would not be able to make that transfer and would have to pay out of pocket. If a missionary pays out of pocket (via check or credit card) for their event fee then the event is charged the normal event admin fee. 

• If the missionary’s primary church decided to give by check/credit card directly to the Reliant missionary fund to help them offset their event fee the missionary would be charged 3% (if the church was not their primary church the missionary would be charged the normal event admin fee). The missionary could then use that money to pay for their event fee (either by internal transfer (0% fee) for out of pocket payment (normal event admin fee)). Order of pay still applies so if the missionary had backpay, etc. they would not be able to make that internal transfer and would have to pay out of pocket. If a missionary pays out of pocket (via check or credit card) for their event fee then the event is charged the normal event admin fee.

Event Fee Payments Made by Church

Reliant Fixed Term Goal Employees Payments

Reliant missionaries with a fixed term goal do not make program payments via events.reliant.org.org like a normal Reliant missionary.  Their fees are paid either by an internal transfer (but this is done manually by Reliant based on available funds, not done by the intern on events.reliant.org)  or or by paying out of pocket (which can be done on events.reliant.org with a credit card or by check).  Just like with Reliant missionary an internal transfer payment for intern program fees can only happen if there are funds available in the account they are responsible for after anticipated payroll expenses for the entire summer.  Reliant will be monitoring their support raising. The intern fixed term employee must have raised enough money 2 weeks prior to their program fees being due usually when the event is financially closing) in order to have their program payment made by an internal transfer from the account they are responsible for.  The event director will decide what date the fixed term goal fees are due for paying out of pocket (typically the date is the last day of the event). The program team will contact each director and fixed term goal employee to let them know an internal transfer from the account has been made if funding is available. If the fixed term goal employee has insufficient funds in the account 2 weeks prior to the fees being due Reliant will draft any funding that is available and then the intern will be responsible for paying the balance out of pocket.

If fixed term goal employees need to pay program fees directly out of pocket.     

• • 1. Online
       • Payment can then be made by payment on events.reliant.org. by credit card (note that the event is charged the credit card fees for that payment).
  • Mail Reliant a personal check to the specific event fund number.  
  Online banking and send your e-check to Reliant at 11002 Lake Hart Dr, Ste 100  Orlando, FL  32832-7106.  Please make sure that you write the event fund number in the memo line of the check
  1. Paper Check
     • The check must include the words event payment in the memo line. This is very important! 
     • The envelope needs to also include a note that lists the event name, the fund name (contact the Event Director if you're unsure), the names of the participants, and how much the church is paying for each participant in the envelope with the check.
     • Please address the envelope being mailed to Reliant: Event Payments. This will help our gift services team know it is not a donation.

     Reliant: Event Payment

     11002 Lake Hart Dr. Ste 100

     Orlando, Fl 32832

  2. Bill Pay

• If you are mailing the check via online banking, please send events@reliant.org an email with the name of the church, the event name, the fund name (contact the Event Director if you're unsure), and the names and amounts being given for each participant so that they can inform gift services that the check is coming. 

Payee: Reliant - Events

Account Number: Event Fund Number and Participant Name

Address:
Reliant Events
Attn: Events
11002 Lake Hart Dr
Suite100
Orlando, FL 32832

Memo: Event Fund Number and Participant Name
The line should clearly identify the check is intended for a participant attending an event.

Please note that any payment made directly by the fixed term goal employee (out of pocket) is not available for reimbursement (based on program parameters and policies).

Unfortunately, if financial support comes in after their event payment is made out of pocket it is too late to reimburse that event payment with funding from the ministry account they are responsible for.  Fixed Term accounts are closed 2 months after their internship is completed unless an fixed term employee increases their time with Reliant before that timeframe is up.  The majority of accounts are closed at the end of their fixed term.  Therefore, funding would not be available for future events.

*Please reference the your program parameters that  was were given at training for more information on intern fixed term event payment guidelines and policies.