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NOTE: This page is NOT for LT Program Fee Payments. All program fees should be paid via Brushfire. The instructions below are for collecting payments payments outside of the regular LT program fees for both LT participants and non-LT participants that are making payments outside of the regular LT program Fees.. This typically includes LT closing ceremony guest payments and t-shirt payments for non-LT participants and for LT participants if not already included in their program fee. |
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It is also common for LT to collect payment from participants or non-LT participants to purchase LT items such as t-shirts, etc. Those can be paid for using the same system below. These payments will be booked directly to 5600 (cost of sales) on the LT budget.
Payment Collection for non-Program Fee purchases listed above:
You can collect payments via checks written to Reliant, or if needed, the individual can pay the LT Finance Admin directly through a bank transfer system such as Zelle or cash.
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- Option 2: LT Finance Admin receives payment from individual(s) through Zelle or another bank transfer system
- If the individual pays the LT Finance Admin via Zelle or another electronic bank transfer system, then the LT finance administrator will need to go buy a money order on behalf of the individual(s) that could only give online payment send one check and it should be written to Reliant for that total amount of cash/online money collected from all the individuals. A note must be attached to that money order detailing the names and amounts for each individual that paid. Please mark the memo line as “cash payments received”.
- Option 3: LT Finance Admin receives payment from individual(s) through cash
- If individuals have to pay in cash (FYI you cannot send cash to Reliant) the best way to receive this is to have them send a check or purchase a money order made out to Reliant and signed by the participant (usually costs between $3-$5 at your local grocery store, convenience store or bank) for the exact amount needed and use that in place of cash.
- Or, the individual(s) can give the LT finance administrator the cash directly, and then the Finance Admin will need to go buy a money order on behalf of the individuals that could only give cash/online payment and it should be made out to Reliant for that total amount of cash/online money collected from all the individuals. A note must be attached to that money order detailing the names and amounts for each individual that paid. Please mark the memo line as “cash payments received”.
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How to fill out a money order:
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Ledger Sheet
All payments collected onsite should be documented on the Ledger Sheet and shared with lt@reliant.org.
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If you are able, please print the ledger sheet once completed and add it to the envelope sent with the payments to Reliant.
Sending Collections to Reliant
The LT finance admin will collect the checks (or cash/online payment and get a money order) and the finance admin will then send the payment to Reliant. We do not want these non-LT participants to individually send their payment straight to Reliant. They should be giving their payment to the LT Finance Admin.
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