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Procedure Name:Employee Changes
Scope:Long-Term Domestic Employees
Revision Date:May 10, 2023
Last Review Date:May 10, 2023


Note

This Notification process is specifically for long-term Domestic missionaries domestic employees and does not apply for interns/residents/fellows to employees who are part of a Fixed-term Program Term or International Employees.

If you are a Fixed-term employee Term or an International employee staff member, please contact your liaison for instructions and information. 

Overview 

This document must be filled out to notify Reliant of any changes to your employment information. Please select all applicable changes. Changes in supervisor, coach or staff assignment require approval from both sending and receiving supervisors.  

Most changes require supervisor review and approval unless otherwise noted. Those in initial MTD also require the MTD coach's review/approval if this is someone other than the supervisor.  

Table of Contents
excludeOverview

Types of Changes

Note
Some changes will require additional documents/steps.

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titleChange in Hours

...

titleChange in MTD Coach/Supervisor

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titleChange in Ministry Assignment/Ministry Location

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titleChange in Sponsoring Church (Special Admin fee)

For more information on a Sponsoring church - See Sponsor Church

To Change your Sponsoring church, please fill out the form below.  

...

titleRecently Married Notification

Other possible steps

For changes in employment hours

...

  • 801-8397

Types of Changes


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titleChange in Hours

Reliant staff are responsible for notifying Reliant when they experience a change in their hours.

Required Steps

  • To notify Reliant of a change in your hours, please fill out the form below.  This form must be shared and APPROVED by your Supervisor.  In most cases, especially for people in initial MTD status, we advise also sharing it with your MTD Coach so they're informed of your change. 
  • A change in hours requires a new Support Goal, which you may submit on Toolbox. This is where you will indicate your new number of hours worked per week. 
    • The completed form with Supervisor approval and your new support goal need to be submitted before the payroll changes deadline of the 16th to be processed for the next paycheck. 


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titleChange in Hours - Notification Form
urlhttps://docs.google.com/spreadsheets/d/12NAmr5viIUfkh7u1mh7X-X90mXhdf_A4Q-f4DR6Pj1M/copy

Other Possible Steps

  • Changes to 30 or more hours will require enrollment in Reliant's medical insurance plan (unless you meet the waiver criteria)

...

  • and Reliant's Life and Long-Term Disability Insurances.

...

    ...

    • A reduction in hours below 30 will result in a loss of eligibility for medical, dental, and life insurances. 
    • A change in hours will also result in a change in benefit levels related to PTO, education reimbursement, Ministry Expense Bonuses, and

    ...

    • 403(

    ...

    • b)9 match. 
      • Remember, if you want to change the amount of our 403(b)9 withholding, log into Principal to make the change.

    • Significant changes in hours (especially a decrease of more than 5 hours) will require donor notification through a prayer letter

    ...

    • . 

    • If also changing staff level, an updated Job Descriptions must be submitted. 


    UI Expand
    titleChange in MTD Coach/Supervisor

    Reliant staff members must notify Reliant when they experience a change in their MTD Coach and/or Supervisor.

    To notify Reliant of a change in your MTD Coach/Supervisor, please complete the form below.  

    UI Button
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    iconlink
    titleChange in MTD Coach/Supervisor - Notification Form
    urlhttps://forms.gle/AXQ8UCFz17XALgQt9


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    titleChange in Ministry Assignment/Ministry Location

    Sometimes in their career, field staff desire to transfer from one ministry location to another. If you are considering this, connect with your liaison to begin the process and walk you through the steps below.

    Required Steps

    • Contact your current liaison to let them know of your desire to transfer to a new church/ministry.
    • Fill out the Change in Ministry Form.

    UI Button
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    iconlink
    titleChange in Ministry Assignment/Ministry Location - Notification Form
    urlhttps://forms.gle/L2edMd7rWazHuSnM7

    • Connect the Program Team and the new church or ministry to establish a new partnership (if there is not a partnership already established).
      • NOTE: If you are changing locations, you may also be transferring to a new Program Team in Reliant. Talk to your current liaison to understand this transition.
    • Apply to the new church/ministry through Reliant's application system.
    • Receive reference from previous church (if not already received in the application.)
    • Receive a positive hiring decision from the new church/ministry and Reliant.

    For changes in missionary level

    ...

    ...

    • due to the change, a new

    ...

    ...

    • - US form should be completed. 
    • Update and submit new Job Description
    • Communicate to MTD partners about the change. Do additional MTD as needed for your new role.


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    titleChange in Sponsor Church (Special Admin fee)

    For more information on a Sponsor church - See Sponsor Church

    To notify Reliant of a change in your Sponsor church, please fill out the form below.  

    UI Button
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    iconlink
    titleChange in Sponsor Church - Notification Form
    urlhttps://forms.gle/cYN4rbE1VfCFFhip8


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    titleRecently Married Notification

    Please see the Solomon page - Newly Married Checklist for additional information.


    For questions, please contact your liaison
    US StaffCollegiate and GCC StaffInternationalFixed Term

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    FMHOME:

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    US Program Team contact
    FMHOME:

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    US Program Team contact


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    FMHOME:Collegiate Program Team Contact
    FMHOME:Collegiate Program Team Contact

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    FMHOME:International Staff Contact
    FMHOME:International Staff Contact

    Include Page
    FMHOME:Fixed Term Liaison - Intern & Residency Programs
    FMHOME:Fixed Term Liaison - Intern & Residency Programs


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    Related pages

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